School Board Meeting Minutes December 11 & 18, 2017

School Board Meeting Minutes December 11, 2017
(Approved 1-8-2018)
1.0 The regular meeting of the School Board of Independent School District No. 696 was called to order at 6:00 p.m. by Chairman Marsnik. The meeting was held in the Memorial Media Center.
2.0 On roll call the following directors were present: Kellerman, Mann, Marsnik, Omerza, Pointer, Sjoberg. Absent: None. Also present: Keith Vandervort, Ely Timberjay; Tom Coombe, Ely Echo; and Superintendent, Kevin Abrahamson.
3.0 Pledge of Allegiance
4.0 Approval of Agenda:
4.1 Moved by Sjoberg, seconded by Kellerman, to approve the agenda as amended. (Item No. 12.2.5 Add Cory Lassi, Head Football Coach. Motion carried.
(Vote: 6-0).
Director Omerza requested the following to replace the motion in Item No. 10.1: Moved by Omerza, seconded Mann, that the Ely School Board will continue to discuss the concept of a rec center on school property pending additional information and the ability to agree on specific terms and conditions without encumbering School District bonding or other funds, except as a fee for service/usage basis, is the School Board of Independent School District No. 696 willing to allow its construction on existing school district property? For: Kellerman, Omerza, Pointer. Against: Mann, Marsnik, Sjoberg. Motion failed. (3-3)
5.0 Open Forum:
5.1 Truth In Taxation presentation by Kevin Abrahamson
5.1.1 Discussed 2017-2018 budget
5.1.2 Discussed 2017 Payable 2018 Levy
5.2 Opportunity for questions from taxpayers: There were no questions asked.
5.3 Moved by Kellerman, seconded by Sjoberg, to suspend the rules and change the time allowed from 5 minutes per topic to 3 minutes per person per topic. Motion carried. (6-0)
6.0 Approval of past meeting minutes:
6.1 Moved by Mann, seconded by Kellerman, to approve the minutes of the November 13, 2017, Regular School Board Meeting. Motion carried. (6-0)
6.2 Moved by Sjoberg, seconded by Pointer, to approve the minutes of the November 27, 2017, School Board Study Session. Motion carried. (6-0)
7.0 Correspondence/informational items were presented.
8.0 K-5 Principal’s Report- Anne Oelke (not present)
9.0 6-12 Principal’s Report-Megan Anderson (present)
10.0 Old Business:
10.1 Moved by Kellerman, seconded by Omerza, if the Ely Regional Community Complex (ERCC) delivers a financially viable plan to construct, support and sustain its project consisting of a pool, gymnasium, fitness center, and other spaces outlines in its proposal, without encumbering School District bonding or other funds, except as a fee for service/usage, is the School Board of Independent School District No. 696 willing to allow its construction on existing school district property.
Kellerman rescinded his motion; Omerza rescinded his second. Moved by Kellerman, seconded by Omerza, to table the motion. For: Kellerman, Omerza, Mann, Pointer. Against: Marsnik, Sjoberg. Motion carried. (4-2)
10.2 Moved by Mann, seconded by Kellerman, to change the date and time of the December study session from Monday, December 25, 2017, from 6:00-7:00 p.m. to Monday, December 18, 2017, from 6:00-7:00 p.m.
Motion carried. (6-0)
Chairman Marsnik adjourned the meeting for a 5 minute break.
Chairman Marsnik called the meeting back to order at 7:44 p.m.
Item 11.4 was moved up on the agenda. Jennifer Smith, Manager, WIPFLI, presented the FY 2017 Audit.
11.0 New Business:
11.1 Moved by Mann, seconded by Pointer, to certify the 2017 Payable 2018 Levy in the amount of $1,662,367.00. Motion carried. (Vote: 6-0).
11.2 Moved by Kellerman, seconded by Pointer, to approve the World’s Best Work Force Report as presented. Motion carried. (6-0)
11.3 Moved by Kellerman, seconded by Sjoberg, that as a current dues paying member of RAMS, the school board of Independent School District No. 696 hereby officially nominates Ray Marsnik to the RAMS Board of Directors for a term commencing in January, 2018 and running through the election cycle in 2019. Motion carried. (6-0)
11.4 FY 2017 Audit presentation by Jennifer Smith, Manager, WIPFLI (moved to 10.0 Old Business).
12.0 Consent Agenda:
12.1 Moved by Pointer, seconded by Omerza, to approve the following
Program Consent Agenda:
12.1.1 Bills due and payable and wire transfers amounting to $337,404.74 and receipts in the amount of $409,408.97 for the month of November 2017.
November 2017 financial reports as presented: Total monthly
receipts: $411,080.25; total monthly payroll: $291,123.77; total fringe benefits: $234,977.84; invoices: $1,729,220.66; total monthly expenditures: $2,255,322.27; total revenue over expenditures: $ (1,844,242.02).
Approved the following gifts and donations: 1.$1,000.00 from the Kiwanis Club for the playground project; $250.00 from the Ely Education Foundation ($175 female athlete; $75.00 danceline); $15,500.00 worth of in-kind services (labor and equipment) from Evergreen Construction, Inc. for the playground project.
Approved the FY 2017 audit as presented.
12.1.5 Approved meal reimbursement rates for district staff travel for 2018: breakfast-$10.00, lunch-$15.00, dinner-$25.00 (same rates as 2012, 2013, 2014, 2015, 2016 and 2017)
12.1.6 Adopted maximum U.S. General Services Administration Domestic per Diem Rates for 2018 for superintendent and school board travel and to include the max lodging amount plus the tax.
12.1.7 Adopted resolution Assurance of Compliance with State and Federal Law Prohibiting Discrimination.
Motion carried. (Vote: 6-0).
12.2 Moved by Sjoberg, seconded by Omerza, to approve the following Personnel Consent Agenda:
12. 2. 1. Hired Risto Kultala for the 1.0 FTE long term substitute physical education/health teacher position (BA, Step 1, $39,961.00) starting November 27, 2017, and ending May 30, 2018, under terms and conditions of the current master agreement between ISD No. 696 and the Ely Education Association and school board policy.
12. 2. 2. Hired Amrita Peterson for the part-time (6.5 hrs. per day; student contact days) paraprofessional position per the current master agreement between ISD No. 696 and AFSCME Local No. 295 and school board policy effective October 30, 2017.
12. 2. 3. Approved Memorandum of Understanding Re: Health and Hospitalization Insurance Contribution - Ely Principal’s Association
12. 2. 4. Approved Memorandum of Understanding Re: Health and Hospitalization Insurance Contribution-Ely Education Association.
12. 2. 5. Hired Cory Lassi for the Head Football Coach position as recommended by Megan Anderson, Memorial Principal, and Tom Coombe, Athletic Director, per the master agreement between ISD No. 696 and the Ely Education Association and school board policy.
12. 2. 6. Approved the following as volunteer assistant coaches for the 2017-2018 season as recommended by the head coaches, Tom Coombe, Athletic Director, and Megan Anderson, Memorial Principal, and per school board policy: Mindy LaTourell, girls’ basketball, and Kael Richards, hockey.
Motion carried. (Vote: 6-0).
12.3 Policy Consent agenda:
12.3.1 Review (2nd review) of Policy 730 Booster Club/ISD No. 696 Guidelines. Also change policy number from 730 to 735.
12.3.2 Moved by Kellerman, seconded by Mann, to adopt revised Policy 425 Staff Development. Motion carried. (6-0)
13.0 Superintendent’s Report – Kevin Abrahamson:
14.0 Board Members Comments and Concerns
15.0 Moved by Sjoberg, seconded by Pointer, to adjourn at 8:34 p.m. Motion carried. (Vote: 6-0)
Scott C. Kellerman, Clerk
This published material is only a summary; the full text is available for public inspection at the General Office of the school district and a copy of the proceedings, other than attachments to the minutes, is available without cost at General Office, by means of standard or electronic mail or can be viewed on the district website at www.ely.k12.mn.us; click BoardBook.

School Board Study Session December 18, 2017

1.0 The study session of the School Board of Independent School District No. 696 was called to order by Chairman Marsnik at 6:00 p.m. in the school board meeting room.
2.0 On roll call the following directors were present: Kellerman, Mann, Marsnik, Pointer, Sjoberg. Absent: Omerza.
3.0 Spencer Aune, Business Manager, was present to discuss the budget and answer questions.
4.0 Discussed the district’s Substitute Employee Policy (Policy 440). A revised version will be presented at the January 8, 2018, school board meeting.
5.0 Discussed the district’s Fund Balance Policy (Policy 714). A revised version will be presented at the January 8, 2018, school board meeting.
6.0 Moved by Pointer, seconded by Sjoberg, to adjourn at 6:50 p.m. Motion carried. (5-0)
Scott C. Kellerman, Clerk

Ely Echo 1/13/2018