Council Minutes - October 3, 2017 Regular Meeting Ely City Council

Council Minutes - October 3, 2017
Regular Meeting Ely City Council – City Hall, Council Chambers

CALL TO ORDER- Mayor Novak called the Regular City Council Meeting to order at 5:30pm.

PRESENT: Council Members A.Forsman, Kess, Debeltz, Callen, D.Forsman and Mayor Novak
ABSENT: Council Member Omerza

APPROVAL OF MINUTES:
Debeltz/D.Forsman moved to approve the minutes from the September 19, 2017 Regular Meeting. Motion Carried 6-0-1 with Omerza absent.

ADDITIONS OR OMISSIONS TO AGENDA:
Addition 9.A.i EUC Consent Agenda
Addition 9.E.i Commercial Purchase Agreement- Pastika Building LLC (Buyer) and City of Ely (Seller) page 10 #14 of Agreement
Addition 12. E Updated 2nd Reading Ordinance 321
Addition 13.G Partial Payment Estimate No. 2 Chandler Area Improvements/Pioneer Road Improvements project for $176,390.68 to Quam Construction Company
Addition 13. H. Resolution Authorizing the City of Ely to Make Application to and Accept Funds from the MN Secretary of State Voting Equipment Grant Program.
Items A-E added without objection.

MAYOR’S REPORT
Mayor Novak stated that the 2018 Draft Policies for the League of Minnesota Cities are available. Mayor Novak encouraged the council members to read through the policies and let himself or Omerza know any suggestions.

CONSENT AGENDA:
Motion to waive readings in entirety of all ordinances and resolutions on tonight’s agenda.
Approve Council and Staff to attend the 2017 CGMC Fall Conference November 16-17 at Arrowwood Resort & Conference Center in Alexandria.
Debeltz/Callen moved to approve the Consent Agenda items A and B. Motion Carried 6-0-1 with Omerza absent.

REQUESTS TO APPEAR:
Mike Jankovec gave a background and history of Ely TV. Jankovec described the different kinds of programming that is provided with Ely TV. Jankovec stated that he has been dedicated to the station for the last 8 years. Jankovec voiced his concerns with the decision of TAB to contract with another party. Jankovec offered an alternative option for the public access television. Jankovec suggested that the City have a one year contract with both parties to allow each party to run its own channel. They could develop their own content and implement their own programming; they could take turns doing the live broadcasts of City Meetings. Jankovec stated he would be willing to train the other operator until they were comfortable.

COMMITTEE REPORTS:
Standing/Special
Telecommunications Advisory Board
D.Forsman/Kess moved to approve the recommendation from the Telecommunications Advisory Board to award the contract for the public access television to Todd Crego with the stipulation that we will have an annual review in the contract.
Kess stated that he appreciates the loyalty of Ely TV and would suggest bringing the proposal from Jankovec back to Telecommunications Advisory Board.
Mayor Novak asked how Ely TV was filed as a nonprofit with the Secretary of State Office. Jankovec stated he will have to check with his accountant.
Mayor Novak stated that he is in full support of the Board and Commissions, if we go against their decision the committee members might quit, they are the ones that do the homework on these matters.
Kess stated that he respects the work of the committees, but it’s the responsibility of the council to look out for the public’s best interest. Kess stated that the Telecommunications Advisory Board has done their homework on this matter and he will agree with the committee on this matter.
Motion Carried 6-0-1 with Omerza absent.

Kess/Debeltz moved to send a letter of thanks to Ely TV and Mike Jankovec addressing the councils appreciation for the tremendous amount of work they have done and the services they have provided . Motion Carried 6-0-1 with Omerza absent.

Employee Relations Committee
Debeltz/D.Forsman moved to approve the recommendation from the Employee Relations Committee that the City Council form a negotiating committee to meet with both supervisor groups in October to start contract negotiations. Motion Carried 6-0-1 with Omerza absent.

Debeltz/Callen moved to have Council Members Debeltz, Omerza, EUC Commissioner Nikkola, and Attorney Klun on the negotiating committee. Motion Carried 6-0-1 with Omerza absent.

DEPARTMENTAL REPORTS:
Clerk-Treasurer
EUC CONSENT AGENDA ITEMS: The following items of business were recommended for approval at the regular EUC meeting of Wednesday, September 27, 2017
Approved payment of the Schulze Excavating bill for $7,351.25 and WN Plumbing for $2,148.00 for the Washington Street Sewer replacement.
Approved the Jones Contracting proposal for scrap materials.
Approved sending the revised RAMS Wild Rice Resolution to the City Council.
Approved the American Engineering Testing, Inc. proposal for soil boring for $3,349.00 for the Water Tower Supply Line Project.
Approved the interconnection agreement for 48 E. James Street to tie in with solar production.
Approved payment of the MnDOT Agreement #1028406 for $7,020.00 for Hand Hole Adjustments.
Approved payment of the July EUC Bills List for $233,366.76.
Debeltz/D.Forsman moved to approve the EUC Consent Agenda Items 1-7. Motion Carried 6-0-1 with Omerza absent.
Mayor Novak recessed the meeting for 2 minutes at 5:56pm.
Mayor Novak called the meeting back to order at 5:58pm.

Fire Chief

Library Director
Library Director Heinrich gave an update of the upcoming events at the library which can be located on the Library Website and the new kid’s library card.

Police Chief

City Attorney
A.Forsman/Debeltz moved to approve the Commercial Purchase Agreement between Pastika Building LLC (Buyer) and City of Ely (Seller). Motion Carried 6-0-1 with Omerza absent.

City Engineer

COMMUNICATIONS: - Matter of Information
Northwoods Partners Festival of Trees
RAMS Newsletter
Letter from Mason at Holy Cross School in Webster, MN
Ely Health & Hospital Foundation notice of annual member meeting
Northeast Minnesota Office of Job Training invitation to attend the 2nd Annual Construct Tomorrow Event on October 10, 2017
St Louis County Planning Commission Public Hearing to review a conditional use permit for a transformer pole yard as an Industrial Use-Class II at 1378 Grant McMahan Boulevard.

CLAIMS FOR PAYMENT:
Debeltz/D.Forsman moved to approve the City and EUC claims for October 3, 2017 for $368,770.80. Motion Carried 6-0-1 with Omerza absent.

OLD BUSINESS:
Debeltz/Callen moved to approve the Ely Steam Bath Commercial Renovation Loan Application for 30 E Harvey St for an additional $6054.55 for a total of $12,108.55 to replace two boilers, and to direct Attorney Klun to work with the applicant and to proceed with the loan processing. Motion Carried 6-0-1 with Omerza absent.

Debeltz/Callen moved to approve the Commercial Rehab Mortgage and Note for Nancy K Petrzilka and Richard E. Petrzilka for the Ely Steam Bath for $12,108.55. Motion Carried 6-0-1 with Omerza absent.

Debeltz/Callen moved to approve the Commercial Rehab Mortgage and Note for Timmothy Leeson and Jessica Leeson for Roots Salon for $17,500. Motion Carried 6-0-1 with Omerza absent.

Debeltz/D.Forsman moved to approve the 2nd Reading: Ordinance 321, 2nd Series, an Ordinance of the City of Ely, Minnesota, Amending Chapter 20, Section 20.2 Sales of Land City Code of the City of Ely. Roll Called: A.Forsman-Yes, Kess- Yes, Debeltz-Yes, Callen-Yes, D.Forsman-Yes, Mayor Novak- Yes Motion Carried 6-0-1 with Omerza absent.

NEW BUSINESS:
Debeltz/A.Forsman moved to approve the Emergency Management Contact Information with St Louis County. The City of Ely’s Emergency Management Director will be Sergeant George Burger and the Secondary Contacts will be Chief Lahtonen and Chief Erchull. Motion Carried 6-0-1 with Omerza absent.

D.Forsman/Debeltz moved to approve change order #3 for the 2016 Connector Taxiway for $21,659.09. Motion Carried 6-0-1 with Omerza absent.

D.Forsman/Callen moved to approve Pay Estimate #10 for the 2016 Connector Taxiway Project to Hoover Construction for $472,134.23. Motion Carried 6-0-1 with Omerza absent.

Debeltz/D.Forsman moved to approve the Certificate of Substantial Completion for the 2016 Connector Taxiway, Project #15945. Motion Carried 6-0-1 with Omerza absent.

Debeltz/D.Forsman moved to approve Resolution 2017-027 Resolution Communicating the City of Ely’s Concerns Regarding Devastating Impacts of MPCA’s Proposed Water Quality Standard to Protect Wild Rice. Roll Called: A.Forsman-Yes, Kess- Yes, Debeltz-Yes, Callen-Yes, D.Forsman-Yes, Mayor Novak- Yes Motion Carried 6-0-1 with Omerza absent.

Debeltz/Callen moved to approve Resolution 2017-028 Resolution Authorizing to Execute Minnesota Department of Transportation Airport Maintenance And Operation Grant Contract. Roll Called: A.Forsman-Yes, Kess- Yes, Debeltz-Yes, Callen-Yes, D.Forsman-Yes, Mayor Novak- Yes Motion Carried 6-0-1 with Omerza absent.

Debeltz/D.Forsman moved to approve the Partial Payment Estimate No. 2 for Chandler Area Improvements/Pioneer Road Improvements project for $176,390.68 to Quam Construction Company. Motion Carried 6-0-1 with Omerza absent.

Debeltz/D.Forsman moved to approve Resolution 2017-029 Authorizing the City of Ely to Make Application to and Accept Funds from the MN Secretary of State Voting Equipment Grant Program. Roll Called: A.Forsman-Yes, Kess- Yes, Debeltz-Yes, Callen-Yes, D.Forsman-Yes, Mayor Novak- Yes Motion Carried 6-0-1 with Omerza absent.

OPEN FORUM
Mike Jankovec asked when his contract was up for the public access television. The council agreed that Ely TV would finish out the month.

ADJOURN
Mayor Novak adjourned the meeting at 6:22pm without objection.
Casey Velcheff
Deputy Clerk

Ely Echo 10/21/2017