Ely School Board Meeting Minutes for August, 2017

School Board Meeting Minutes August 14, 2017
(Bd. Approved 9-11-2017)

1.0 The regular meeting of the School Board of Independent School District No. 696 was called to order at 6:00 p.m. by Chairman Marsnik.
2.0 On roll call the following directors were present: Kellerman, Mann, Marsnik, Omerza, Pointer. Absent: Sjoberg. Also present: Kevin Abrahamson, Superintendent; Keith Vandervort, Ely Timberjay; and Tom Coombe, Ely Echo
3.0 Pledge of Allegiance
4.0 Approval of Agenda:
4.1 Moved by Kellerman, seconded by Pointer, to approve the agenda as presented. Motion carried. (5-0)
5.0 OPEN FORUM-None
6.0 APPROVAL OF PAST MEETING MINUTES
6.1 Moved by Mann, seconded by Omerza, to approve the minutes of the July 10, 2017, regular school board meeting. Motion carried. (5-0)
6.2 Moved by Pointer, seconded by Kellerman, to approve the minutes of the July 24, 2017, school board study session as presented. Motion carried. (5-0)
7.0 CORRESPONDENCE/INFORMATIONAL ITEMS
7.1 Student Council Representative-none present
7.2 Ely Memorial High School Activities Spring 2016-2017 Summary-Tom Coombe, Athletic Director
7.3 Update on Ely Regional Community Complex/School Board Sub Committee discussion
8.0 K-5 PRINCIPAL’S REPORT-Anne Oelke
8.1 Update on playground
8.2 Update on enrollment
9.0 6-12 PRINCIPAL’S REPORT-Megan Anderson
9.1 Ely memorial recognized by U.S. News and World Reports “one of America’s Best High Schools” for 2017
9.2 Update on MCA scores
9.3 Enrollment update
9.4 Update on Memorial bldg. projects
9.5 Attended JMC conference and Minnesota A+ Education conference; gave update
10.0 OLD BUSINESS
10. 1 Moved by Kellerman, seconded by Mann, to approve the School Guard RPG Risk Purchasing Group membership for 2017-2018 in the amount of $200.00. Motion carried. (5-0)
11.0 NEW BUSINESS
11.1 Moved by Mann, seconded by Kellerman, to approve the Memorandum of Agreement between ISD No. 696 and ISD No. 2142 to share teaching service of Anja Nienow for the 2017-2018 school year. Motion carried. (5- 0)
11.2 Moved by Omerza, seconded by Pointer, to approve the proposal submitted by Mesabi Glass, Window and Door, for Washington building brick replacement in the amount of $82,503.00. Motion carried. ($31,462.00 for window replacement was approved by the school board at the June 24, 2017, special meeting).
12.0 CONSENT AGENDA
12. 1. Moved by Kellerman, seconded by Omerza, to approve the following Program Consent Agenda:
12. 1. 1 Approved July 2017 disbursements and wire transfers in the amount of $309,467.93 and receipts in the amount of $515,444.12.
12. 1. 2 Approved July 2017 financial reports as presented: Total monthly receipts: $517,452.37; total monthly payroll: $69,018.49; total fringe benefits: $132,042.51; invoices: $235,538.41; total monthly expenditures: $436,599.41; total revenue over expenditures: $80,852.96.
12. 1. 3 Approved the following gifts and donations: 1. $30.00 from Wells Fargo Matching Gifts Program-Donna Niskala to purchase elementary classroom supplies; 2. $25.00 from Wells Fargo Matching Gifts Program-Vanessa Abreu to purchase elementary classroom supplies; 3. $236.92 from Wells Fargo Community Support Campaign-Michael Krutsch for Fine Arts programs at Memorial High School; 4. $1,000.00 from Happy Days Preschool for the playground project.
12.1.4 Approved Memorandum of Agreement between Ely-Bloomenson Community Hospital (EBCH) and Independent School District No. 696) for contracted IT services
12.1.5 Approved Minnesota School Boards Association (MSBA) dues in the amount of $3,294.00 and policy services renewal in the amount of $675.00 for FY 7/1/2017 to 6/30/2018.
12.1.6 Approved Memorial Student Handbook Changes.
12.1.7 Approved Ice Arena Contract (October 1, 2017-March 31, 2018) between ISD No. 696 and Ely Blue Line, Inc.
Motion carried. (5-0)
12. 2. Moved by Pointer, seconded by Omerza, to approve the following Personnel Consent Agenda:
12.2.1 Approved Superintendent-School District Goals
12.2.2 Accepted resignation of Ray Podominick from the Type III bus driver position effective July 13, 2017.
12.2.3 Hired Laurie Stewart Warner for the .6 FTE special education teacher (grades K-12 Learning Disabilities variance) for the 2017- 2018 school year as per the current master agreement between ISD No. 696 and the Ely Education Association and school board policy. This is a 1.0 FTE position. Moved by Kellerman, seconded by Pointer, to pull the hiring of Laurie Stewart Warner for the .6 FTE special education teacher position; adjustments will made and voted on at the September meeting. Motion carried. (5-0)
12.2.4 Hired Heather Cavalier for the .6 FTE Language Arts teacher position (grades 5-8 communication arts/literature variance) for the 2017-2018 school year as per the current master agreement between ISD No. 696 and the Ely Education Association and school board policy. This is a 1.0 FTE position.
12.2.5 Hired Molly Olson for the .4 FTE mathematics teacher position (grades 5-8 mathematics variance) for the 2017-2018 school year as per the current master agreement between ISD No. 696 and the Ely Education Association and school board policy. This is a 1.0 FTE position.
12.2.6 Hired Charles Plantz for the 1.0 FTE General Media Specialist for the 2017-2018 school year pending approval of a variance as per the current master agreement between ISD No. 696 and the Ely Education Association and school board policy.
12.2.7 Hired the following assistant coaches as per the master agreement between ISD No. 696 and the Ely Education Association and school board policy for the 2017-2018 school year as recommended by Tom Coombe, Athletic Director, and their respective head coaches: football-Cory Lassi; and volleyball- Megan Wognum.
12.2.8 Approved the following as volunteer assistant coaches as per school board policy as recommended by Tom Coombe, Athletic Director, and their respective head coaches: football-Robert Poderzay and Greg Gaulke; junior high football-Todd Hohenstein; junior high volleyball-Kristi Johnson; cross country-Megan Devine and Molly Olson.
12.2.9 Accepted resignation of Alyssa Hible from the cafeteria aide position (2 ¾ hrs./day; 5 days/week; student contact days) effective August 8, 2017.
12.2.10 Accepted resignation of Alyce Dusich from the cafeteria aide position (3 ¾ hrs./day; 5 days/week; student contact days) effective August 7, 2017.
Motion carried. (5-0)
12. 3. Moved by Kellerman, seconded by Omerza, to adopt the following Policy Consent Agenda:
12.3.1 Adopted Policy 534 Unpaid Meal Charges (This policy replaces current Policy 535 Food Service Accounts)
12.3.2 Adopted revised Policy 513 Student Promotion, Retention, and Program Design
12.3.3 Adopted revised Policy 616 School District System Accountability
12.3.4 Adopted revised Policy 612.1 Development of Parental Involvement Policies for Title I Programs
12.3.5 Adopted revised Policy 603 Curriculum Development
12.3.6 Adopted revised Policy 601 School District Curriculum and Instruction Goals
12.3.7. Adopted revised Policy 414 Mandated Reporting of Child Neglect or Physical or Sexual Abuse
12.3.8 Adopted revised Policy 405 Veteran’s Preference
12.3.9 Adopted revised Policy 450 ISD No. 696 At Will Policy
13. SUPERINTENDENT’S REPORT-Kevin Abrahamson
13.1 Update on attendance at MASA Back to School Conference
13.2 Handed out Board & Administrator monthly newsletter
13.3 Gave update on progress of summer projects.
13.4 Update on Washington building restoration project
13.5 Ehler’s workshop update
13.6 7th Avenue reconstruction scheduled to begin next July after the Blueberry Festival
14. BOARD MEMBERS COMMENTS AND CONCERNS
14.1 Director Pointer: 1. Asked if the bells were working properly-answer: yes; 2. Strategic planning update-answer: possibly on agenda for September; 3. Who maintains webpage-out of date-answer: will be update this year.
16. Moved by Pointer, seconded by Kellerman, to adjourn at 7:00 p.m. Motion carried.
(5-0)
Scott C. Kellerman, Clerk

School Board Study Session August 28, 2017
(Bd. Approved 9-11-2017)

1.0 The study session of the School Board of Independent School District No. 696 was called to order by Chairman Marsnik at 6:00 p.m. in the Memorial Media Center.
2.0 On roll call the following directors were present: Mann, Marsnik, Omerza, Sjoberg. Absent: Kellerman, Pointer.
3.0 Board discussion regarding the placement of Ely Recreation Community Complex on west campus property with update from school board subcommittee on previous meetings with ERCC.
4.0 Moved by Sjoberg, seconded by Mann, to adjourn at 6:48 p.m.

Scott C. Kellerman, Clerk