City of Ely August 2017 minutes

Council Minutes August 15, 2017
Regular Meeting Ely City Council – City Hall, Council Chambers

1. CALL TO ORDER –Mayor Novak called the Regular City Council Meeting to order at 5:30pm.

2. PRESENT: Council members A.Forsman, Kess, Debeltz, Acting Mayor Omerza, Callen, and D.Forsman
ABSENT: Mayor Novak

3. APPROVAL OF MINUTES:
Debeltz/D.Forsman moved to approve the minutes from the August 1, 2017 Regular Meeting. Motion carried 6-0-1 with Mayor Novak Absent.

4. ADDITIONS OR OMISSIONS TO AGENDA:
A. Addition 9.D.i. Updating the City of Ely Fee Schedule to include an annual Dangerous Dog Fee of $500.00 per MN Statute 347.50 - 347.565.
B. Addition: 13.C Property at 726 E Camp St
Items A and B added without objection.

5. MAYOR’S REPORT

6. CONSENT AGENDA:
Debeltz/D.Forsman moved to waive readings in entirety of all ordinances and resolutions on tonight’s agenda. Motion carried 6-0-1 with Mayor Novak Absent.

7. REQUESTS TO APPEAR:
A. Ely Jaycees presenting Fireworks Donation
Kevin Hodar of the Ely Jaycees presented $4333.17 to the City of Ely for the fireworks donations that the Ely Jaycees collected during the 4th of July parade walking with firemen’s boots.
Debeltz/D.Forsman moved to send the Ely Jaycees a Thank You for their donation to the Ely Fireworks fund. Motion carried 6-0-1 with Mayor Novak Absent.

8. COMMITTEE REPORTS:
A. Standing/Special

Budget Committee
A.Forsman/Debeltz moved to approve the recommendation from the Budget Committee to create a dedicated fund for future Children’s Section purchases at the library for the $25,000 library donation. Motion carried 6-0-1 with Mayor Novak Absent.

Clerk Langowski stated the city is working on the preliminary budget and the levy for 2018. Any groups that might ask the city for a donation next year should get their requests in for budget purposes as soon as possible, they can contact any council member, or Clerk Langowski, or Deputy Clerk Velcheff with any requests or ideas.

Telecommunications Advisory Board
D.Forsman/Debeltz moved to approve the recommendation from TAB to approve the RFP to operate the Ely Public Access Television Station. Motion carried 6-0-1 with Mayor Novak Absent.

Employee Relations Committee
Interviews for Equipment Operator II will be next week.

Projects Committee
MnDot has bid out the Sheridan Street sidewalk project from Central to 3rd Avenue. They plan on starting early September; the project should last around a month. There will be a community meeting at the August Study Session with MnDot to learn about the sidewalk project and current and future Sheridan Street beautification plans.

9. DEPARTMENTAL REPORTS:
A. Clerk-Treasurer

B. Fire Chief
The Public Safety Open House will be on September 23rd from 3-6pm at the Ely Fire hall.

C. Library Director
Library Director Heinrich gave an update of the upcoming events at the library which can be located on the Library Website.

D. Police Chief
Kess/Debeltz moved to update the City of Ely Fee Schedule to include an annual Dangerous Dog Fee of $500.00 per MN Statute 347.50 - 347.565.
Chief Lahtonen stated that in order for a dog to be listed as a dangerous dog it would have to have been a potentially dangerous dog first.
Motion carried 6-0-1 with Mayor Novak Absent.

E. City Attorney
i. Update on Korpi Trust, 501c3 status
Attorney Klun stated that they have had some difficulties; the trust does not state that it is a charitable trust which it needs to be to get the 501c3 status. Klun is working with the trust.

ii. Update on Sherwood
Attorney Klun stated that her office has served the Sherwood’s with the final notice.

iii. Update on Code
Attorney Klun stated that her office is working on updating the City Code Book. Every year they codify the City Code Book; this year there are approximately 12 ordinances to codify.

iv. Update on Street Vacations
Attorney Klun stated that they are working on the legal for the vacations.

v. Update on new Variance/CUP form
Attorney Klun stated that Klun Law Firm will be doing the recordings for the Variances and Conditional Uses. Attorney Klun has drafted a new form for Variances, CUPs, and Rezoning to make it easier to record.

F. City Engineer

10. COMMUNICATIONS:
A. Ely VFW Building selected to receive an Impact Award at the 2017 Minnesota Preservation Awards.
B. Correspondence from the Minnesota Department of Natural Resources 2018 Volunteer Fire Assistance Matching Grant –not awarded

11. CLAIMS FOR PAYMENT:
Debeltz/D.Forsman moved to approve the City and EUC claims for August 15, 2017 for $539,876.41. Motion carried 6-0-1 with Mayor Novak Absent.

12. OLD BUSINESS:

13. NEW BUSINESS:
A. Debeltz/D.Forsman moved to approve Payment Estimate #9 for the 2016 Connector Taxiway to Hoover Construction for $487,549.74. Motion carried 6-0-1 with Mayor Novak Absent.

B. Debeltz/D.Forsman moved to approve Resolution 2017-025 Resolution Authorizing the Transportation Economic Development Infrastructure (TEDI) Program Application. Roll Called: A.Forsman-Yes, Kess- Yes, Debeltz-Yes, Callen-Yes, D.Forsman-Yes, Acting Mayor Omerza -Yes Motion Carried 6-0-1 with Mayor Novak Absent.

C. Property at 726 E Camp St
Langowski stated that the owners are having difficulty selling the property and would like to relinquish ownership of the property to the City of Ely. Langowski stated that this is a blight property, and would cost approximately $20,000 to demo. The projects committee suggested contacting the neighbors to see if they would like to purchase and pay for the demo.
Kess/Debeltz moved to reject the offer from the Quick’s and to direct Clerk Langowski to correspond with the neighbors of the property. Motion carried 6-0-1 with Mayor Novak Absent.

14. OPEN FORUM

15. ADJOURN
Acting Mayor Omerza adjourned the meeting at 6:08pm without objection.

Casey Velcheff
Deputy Clerk

Study Session Meeting – Council Chambers, Ely City Hall
August 29, 2017

Mayor Novak called the August 29, 2017 Study Session to order at 5:30pm.

PRESENT: Council Members A.Forsman, Kess, Debeltz, Omerza, Callen, D.Forsman, and Mayor Novak
ABSENT: None

ADDITIONS OR OMISSIONS: None

REQUEST TO APPEAR:
Trish Crego from Miller Creek discussing the Sheridan Street Sidewalk Project, and current and future Sheridan Street Beautification Plan

Langowski stated that funds were received from IRRRB from their Downtown and Business Corridor Grant Program for $33,000 to go along with the City of Ely and Incredible Ely In Kind work.

The scope of the project is to beautify Sheridan Street in the business corridor.

The project started out as having some issues with the sidewalks, many trip hazards, and many non ADA compliance issues. The city notified MnDot about these issues last year, and they were able to add this project their 2017 workload. MnDot will start the project after Labor Day and the contractor plans to do half a block at a time.

Langowski went through the details of the Sheridan Street sidewalk and landscape plans from Central to 3rd Ave. E. Langowski went through in detail which tree grates are going to be removed and which trees are going to stay or be moved. There will be benches, planters and bike racks put along Sheridan Street to beautify the City. The planters and bike racks will be removed for the winter so snow plowing and removal of snow will be easier.

Langowski stated the City is looking into is installing Big Banner Poles to be placed at the entrance to town to advertise for events.

Kelly Klun the Program Director for Incredible Ely stated that Incredible Ely is willing to fundraise and is willing to facilitate the flowers, but will need help with the watering of the planters and flower baskets.
Langowski said the City can come up with a schedule next summer for the watering.

OLD BUSINESS: None

NEW BUSINESS: None

Mayor Novak adjourned the meeting at 6:09pm without objection.

Casey Velcheff
Deputy Clerk