Council Minutes July 6, 2017 Regular Meeting Ely City Council

Council Minutes July 6, 2017
Regular Meeting Ely City Council – City Hall, Council Chambers

1. CALL TO ORDER- Mayor Novak called the Regular City Council Meeting to order at 5:30pm.

2. PRESENT: Council members A.Forsman, Kess, Debeltz, Omerza, Callen, and Mayor Novak
ABSENT: Council Member D.Forsman

3. APPROVAL OF MINUTES:
Debeltz/Called moved to approve the minutes from the June 20, 2017 Regular Meeting and the Study Session on June 27, 2017. Motion Carried 6-0-1 with D.Forsman Absent

4. ADDITIONS OR OMISSIONS TO AGENDA:
A. Addition 9.D.i. Cooperative Agreement Regarding Public Safety Related to 2018 National Football League Super Bowl Security
B. Addition 10. E. League of Minnesota Cities Legislators of Distinction for 2017 - Representative Rob Ecklund
Additions A and B added without objection.

5. MAYOR’S REPORT
Mayor Novak reported that the 4th of July was fantastic, thanks to the newly formed 4th of July Committee for taking on the parade and some 4th activities.

6. CONSENT AGENDA:
A. Motion to waive readings in entirety of all ordinances and resolutions on tonight’s agenda.
B. Approve Library Director Heinrich to travel to Denver, CO to attend the special conference for NASA @ My Library Program on February 28-March 1, 2018. All travel, lodging and conference expenses are paid as part of the program.
Debeltz/A.Forsman moved to approve Consent Agenda Items A and B. Motion Carried 6-0-1 with D.Forsman Absent

7. REQUESTS TO APPEAR: None

8. COMMITTEE REPORTS:
A. Standing/Special
Planning and Zoning Commission
Callen/Debeltz moved to administer Home Occupation Permits so that all renewal permits ($15 fee) renew on same annual date of May 1st beginning in 2018. New businesses must still apply for Home Occupation Permit upon inception of new business operations with extension of permit period from date of application to following May 1st included in $25 fee. Home Occupation Permit rules including fees and non-compliance penalty should be advertised in newspaper timely to May 1st annually. Motion Carried 6-0-1 with D.Forsman Absent

Telecommunications Advisory Board Meeting
Omerza/Kess moved to approve the recommendation from TAB to advertise the public access TV contract for bids. Motion Carried 6-0-1 with D.Forsman Absent

Omerza/Callen moved to approve the recommendation from TAB to sell the sound board for the proposal received. Motion Carried 6-0-1 with D.Forsman Absent

Omerza/Debeltz moved to approve the recommendation from TAB that the proceeds from the sale of the sound board be used for the purchase of the new portable camera. Motion Carried 6-0-1 with D.Forsman Absent.

Employee Relations Committee
Omerza/Debeltz moved to approve the recommendation from Employee Relations to approve and sign the LELS Contract after LELS signs the contract. Motion Carried 6-0-1 with D.Forsman Absent.

Omerza/Debeltz moved to approve the recommendation from Employee Relations to approve to transfer Matt Litherland into the Equipment Operator 2 position in public works. Motion Carried 6-0-1 with D.Forsman Absent.

Omerza/Debeltz moved to approve the recommendation from Employee Relations to post the Equipment Operator 2 position externally if we do not receive any internal candidates. Motion Carried 6-0-1 with D.Forsman Absent.

Park and Recreation Board
Omerza/Debletz moved to approve the recommendation from the Park and Recreation Board to support the idea of a City “off leash” Dog Park and work with the Rotarians through the Park and Recreation Board.
Omerza stated that this is in the early stages for the dog park. They are still looking at the feasibility and location for this idea.
A.Forsman stated this will benefit our visitors; we want to welcome dogs into our community.
Motion Carried 6-0-1 with D.Forsman Absent.

Omerza/Debeltz moved to approve the recommendation from the Park and Recreation Board to approve the Semers Park Picnic Shelter and to authorize Langowski to go out for bids on the project.
Omerza stated the completion of this project is projected to be spring 2018.
Motion Carried 6-0-1 with D.Forsman Absent.

Library Board
Omerza stated that the first NASA event at the Library was well attended with 50+ people.

9. DEPARTMENTAL REPORTS:
A. Clerk-Treasurer
i. EUC CONSENT AGENDA ITEMS: The following items of business were recommended for approval at the regular EUC meeting of Wednesday, June 21, 2017:
1. Approved forwarding the Minnesota Power Donation Agreement for the Solar Array/Car Charger to the City Council.
2. Approved the WSN engineering design estimate for $60,690.00 for the 2017 Electrical Improvements Project.
3. Approved payment of the May EUC Bills List for $379,016.43.
Debeltz/A.Forsman moved to approve the EUC Consent Agenda Items 1-3. Motion Carried 6-0-1 with D.Forsman Absent.

B. Fire Chief

C. Library Director
Library Director Heinrich gave an update of the upcoming events at the library which can be located on the Library Website.

D. Police Chief
Debeltz/A.Forsman moved to approve the Cooperative Agreement Regarding Public Safety Related to 2018 National Football League Super Bowl Security. Motion Carried 6-0-1 with D.Forsman Absent.

E. City Attorney

F. City Engineer

10. COMMUNICATIONS:
A. MN Department of Natural Resources 2017 Federal Recreational Trail Program selected for funding in the amount of $15,675.00 for a pull behind Ginzu Groomer & Snowmobile for the Ely Nordic Ski Club
B. MN Department of Public Safety Homeland Security and Emergency Management funds
C. Correspondence from the Ely Area Ambulance Service
D. Correspondence from Congressman Rick Nolan
E. League of Minnesota Cities Legislators of Distinction for 2017 - Representative Rob Ecklund

11. CLAIMS FOR PAYMENT:
Debeltz/Omerza moved to approve the City and EUC claims for July 6, 2017 - $136,476.69. Motion Carried 6-0-1 with D.Forsman Absent.

Debeltz/Omerza moved to approve the Ely Community Resources 3rd Quarter Payment for $3,875. Motion Carried 6-0-1 with D.Forsman Absent.

12. OLD BUSINESS:

13. NEW BUSINESS:
A. Omerza/A.Forsman moved to approve Change Order No. 1 for the Chandler Area Improvements/Pioneer Road Improvement Project for the addition of Add Alternate No. 1 and No. 2 for $135,795.50. Motion Carried 6-0-1 with D.Forsman Absent.

B. Debeltz/Omerza moved to approve 2016 Connector Taxiway Estimate #7 for $173,509.38 to Hoover Construction. Motion Carried 6-0-1 with D.Forsman Absent.

C. Omerza/Debeltz moved to approve Resolution #2017-018 Resolution Authorizing The City Of Ely To Submit A Point Source Implementation Grant Application To The Minnesota Public Facilities Authority (PFA) And To Authorize City Officials To Execute A Grant Agreement On Behalf Of The City Of Ely For The Ely Wastewater Treatment Mercury Plan. Roll Called: A.Forsman-Yes, Kess-Yes, Debeltz-Yes, Omerza-Yes, Callen-Yes, Mayor Novak-Yes Motion Carried 6-0-1 with D.Forsman Absent.

D. Omerza/Debeltz moved to approve the Community Business Partnership Grant Program Annual Report. Motion Carried 6-0-1 with D.Forsman Absent.

14. OPEN FORUM

15. ADJOURN
Mayor Novak adjourned the meeting without objection at 6:01pm.

Casey Velcheff
Deputy Clerk

Ely Echo 7/22/2017