School Board minutes, June 2017

School Board Meeting Minutes
June 12, 2017 (Approved 7-10-2017)

1.0 The regular meeting of the School Board of Independent School District No. 696 was called to order at 6:00 p.m. by Chairman Marsnik.
2.0 On roll call the following directors were present: Kellerman, Mann, Marsnik, Omerza, Pointer, Sjoberg. Absent: None. Also present: Kevin Abrahamson, Superintendent; Keith Vandervort, Ely Timberjay; and Tom Coombe, Ely Echo
3.0 Pledge of Allegiance
4.0 Approval of Agenda:
4.1 Moved by Pointer, seconded by Sjoberg, to approve the agenda as amended. Motion carried. (6-0) (12.1.3 Gifts and donations: delete No. 14 as it is a duplicate of No. 1; delete item 12.2.3)
5.0 OPEN FORUM-None
6.0 APPROVAL OF PAST MEETING MINUTES
6. 1. Moved by Mann, seconded by Omerza, to approve the minutes of the strategic planning session held on May 8, 2017. Motion carried. (6-0)
6. 2. Moved by Kellerman, seconded by Sjoberg, to approve the minutes of the May 8, 2017, regular school board meeting. Motion carried. (6-0)
6. 3. Moved by Pointer, seconded by Omerza, to approve the minutes of the May 22, 2017, school board study session as presented. Motion carried. (6-0)
6. 4. Moved by Sjoberg, seconded by Pointer, to approve the minutes of the May 22, 2017, special meeting of the School Board. Motion carried. (6-0)
7. CORRESPONDENCE/INFORMATIONAL ITEMS
8. K-5 PRINCIPAL’S REPORT-Anne Oelke
9. 6-12 PRINCIPAL’S REPORT-Megan Anderson
10. OLD BUSINESS
10. 1. Moved by Mann, seconded by Omerza, to approve the addition of coaching salaries for Nordic skiing and track for the 2017-2018 school year in the approximate amount of $25,047. Motion carried. (6-0)
11. NEW BUSINESS
11. 1. Moved by Kellerman, seconded by Mann, to approve expenditures from 2016-2017 budget: skid steer $43,727.50; increase playground donation to $75,000 this year. Motion carried. (6-0)
11. 2. Moved by Sjoberg, seconded by Pointer, to move to the PEIP (Public Employees Insurance Program) for all employees effective September 1, 2017, as recommended by Superintendent Abrahamson. Motion carried. (6-0)
12. CONSENT AGENDA
12. 1. Moved by Kellerman, seconded by Sjoberg, to approve the following Program Consent Agenda:
12. 1. 1. Approved May 2017 disbursements and wire transfers in the amount of $261,931.41 and receipts in the amount of $1,049,040.66.
12. 1. 2. Approved May 2017 financial reports as presented: Total monthly receipts: $1,050,654.97; total monthly payroll: $531,636.64; total fringe benefits: $431,166.54; invoices: $113,705.83; total monthly expenditures: $1,076,509.01; total revenue over expenditures: $(25,854.04).
12. 1. 3. Approved the following gifts and donations: 1. $5,000.00 from Washington Elementary PTO to be used for the playground project; 2. Book titled, “A Kid From Ely” from author, Art Skantz for the Memorial Media Center; 3. $1,000.00 from Wells Fargo Foundation grant to support general operating expenses for Memorial Secondary; 4. $600.00 from Lake Country Anesthesia to assist with cost of band trip lunches; 5. $203.07 from Wells Fargo Community Support Campaign-Michael Krutsch for Fine Arts programs at memorial High School; 6. $1500.00 from an anonymous donor to pay deficient lunch account balances; 7. $250.00 from the Shopko Foundation for Physics Day at Valley Fair-Bo DeRemee’s class; 8. $100.00 from Ely Klown Band for the playground project; 9. $259.20 from Girl Scout Troop #1318 for the playground project; 10. $1,000.00 from Mesabi Bituminous Inc. for the playground project; 11. $4700.00 from the Ely Education Foundation-Nemanich Family in Memory of Jerry Nemanich to purchase Oodle Swing for the playground project; 12. $696.00 from Twin Metals for the playground project; 13. $900.00 from Town of Morse for the Community Education program; 14. $5,000.00 from Washington Elementary PTO for the playground project (this item was deleted from agenda as it is a duplicate); 15. $1000.00 from Virginia Ivancich to be used for the playground project; 16. $203.07 from Wells Fargo Matching Gifts Program-Michael Krutsch to be used for Fine Arts programs at Memorial High School.
12. 1. 4. (This item was pulled from the Consent Agenda by Director Mann for discussion and to vote on separately). Moved by Mann, seconded by Omerza, to approve the preliminary proposed 2017-2018 school year budget as presented. Motion carried. (6-0).
12. 1. 5. (This item was pulled from the Consent Agenda by Director Mann for discussion and to vote on separately). Moved by Pointer, seconded by Sjoberg, to adopt the mission statement as presented. Moved by Mann, seconded by Sjoberg, to amend the motion to change life long to lifelong and to adopt the mission statement as follows: The mission of Ely Public Schools is to educate all students in a positive and safe environment to become respectful and responsible persons who are lifelong learners. Motion carried (6-0). Pointer withdrew his motion.
12. 1. 6. Approved quotes for bobtail and tanker propane supply for the 2017-2018 school year submitted by Superior Fuel Co. as follows: tanker- $.82/gallon; bobtail-$.98/gallon
12. 1. 7. Approved lease agreement with Happy Days Preschool for the 2017-2018 school year
12. 1. 8. Approved quote from Dean Foods, Woodbury, MN, for the district’s milk products for the 2017-2018 school year as follows: (8 oz. fat free chocolate milk $.1829; 8 oz. skim milk $.181; 8 oz. 1% milk $.191; 8 oz. Lactaid-fat free $.654. This was the only quote received.
12. 1. 9. Adopted 2017-2018 Resolution for Membership in the Minnesota State High School League
12. 1. 10. Designated Kevin Abrahamson, Superintendent, as the Identified Official with Authority (IOWA) for the External User Access Recertification System for the district for the 2017-2018 school year.
12. 1. 11. Approved Letter of Engagement to Retain Ehlers as Dissemination Agent for Issuer Continuing Disclosure Required Under Securities and Exchange Commission
12. 1. 12. Approved quote from Pan-O-Gold Baking Co., St. Cloud, MN, for the district’s bread products for the 2017-2018 school year as it was the lowest quote received: white bread (24 count) $1.20; white 1 ½# sandwich square $1.20; hot dog buns (30 count) $3.20; dinner rolls (12 count) $1.30; hoagie buns (24 count-5”) $3.25; hamburger buns 3 1/2” (60 count) $6.00; hamburger buns 4” (30 count) $3.00; hamburger buns 4” (60 count) $6.00; all are 51% whole grain.
12. 1. 13. Approved Managed Services Contract with Voltz for the 2017- 2018 school year.
12. 1. 14. Approved quote from Evergreen Construction, Inc. for the district’s snowplowing/removal needs for the 2017-2018 school year as follows: pick up with plow $65.00 per hour; rubber tire loader $135.00 per hour; grader $125.00 per hour; dump truck $75.00 per hour and snow removal rate $150.00 per load per 15 yards (included all equipment used in price for snow removal). This was the only quote submitted.
12. 1. 15. Approved changes to the Washington Elementary Student Handbook
12. 2. Moved by Kellerman, seconded by Mann to approve the following Personnel Consent Agenda:
12. 2. 1. Hired Kristen Mattila for the Extended School Year program paraprofessional position for June, July, August 2017 under the terms and conditions of the master agreement between AFSCME Local No. 295 and ISD No. 696 and school board policy.
12. 2. 2. Hired Monica Freeman for the Extended School Year program paraprofessional position for June, July, August 2017 under the terms and conditions of the master agreement between AFSCME Local No. 295 and ISD No. 696 and school board policy.
12. 2. 3. Hire Ladonna (Kim) Anderson for the Extended School Year program paraprofessional position for June, July, August 2017 under the terms and conditions of the master agreement between AFSCME Local No. 295 and ISD No. 696 and school board policy. (This item was deleted from the agenda-no action taken)
12. 2. 4. Hired Autumn Arntz for the 1.0 FTE Special Education position (BA, Step 1, $35,614) for the 2017-2018 school year under terms and conditions of the master agreement between ISD No. 696 and the Ely Education Association and school board policy.
12. 2. 5. Hired Autumn Arntz for the Extended School Year program instructor position (School Age Program) for June, July and August 2017 under the terms and conditions of the master agreement between the Ely Education Association and ISD No. 696, and school board policy.
12. 2. 6. Hired Kristina Marshall for the Early Childhood Family Education and School Readiness Coordinator and teacher for the 2017-2018 school year pending approval of her Non Licensed Community Expert application and under terms and conditions of the current master agreement between the Ely Education Association and ISD No. 696 and school board policy.
12. 2. 7. Hired Sarah Hansen for the Early Childhood Family Education Parent Educator position (part-time; approximately 206 hours for the 2017-2018 school year) pending approval of her Non-Licensed Community Expert application and under terms and conditions of the master agreement between the Ely Education Association and school board policy.
12. 3. Policy
12. 3. 1. Moved by Kellerman, seconded by Pointer, to adopt revised policy 533 Wellness. Motion carried. (6-0)
12. 3. 2. Review (1st review) revised Policy 450 ISD No. 696 At Will Policy
12. 3. 3. Review (1st review) revised Policy 405 Veteran’s Preference
12. 3. 4. Review (1st review) revised Policy 414 Mandated Reporting of Child Neglect or Physical or Sexual Abuse
12. 3. 5. Review (1st review) revised policy 601 School District Curriculum and Instruction Goals
12. 3. 6. Review (1st review) revised Policy 603 Curriculum Development
12. 3. 7. Review (1st review) revised Policy 612.1 Development of Parental Involvement Policies for Title I Programs
12. 3. 8. Review (1st review) revised Policy 616 School District System Accountability
12. 3. 9. Review (1st review) revised policy 513 Student Promotion, Retention, and Program Design
12. 3. 10. Review (1st review) policy 534 Unpaid Meal Charges (This policy replaces current policy 535 Food Service Accounts)
13. SUPERINTENDENT’S REPORT-Kevin Abrahamson
14. BOARD MEMBERS COMMENTS AND CONCERNS
15. Moved by Kellerman, seconded by Pointer, to go into a closed session for the superintendent’s evaluation at 7:22 p.m. as requested by Superintendent Kevin Abrahamson. Motion carried (6-0). Closed session adjourned at 7:51 p.m.
16. Moved by Kellerman, seconded by Pointer, to adjourn at 7:52 p.m. Motion carried. (6-0)
Scott C. Kellerman, Clerk
This published material is only a summary; the full text is available for public inspection at the General Office of the school district and a copy of the proceedings, other than attachments to the minutes, is available without cost at General Office, by means of standard or electronic mail or can be viewed on the district website at www.ely.k12.mn.us; click BoardBook.

School Board Study Session June 26, 2017 (Approved 7-10-2017)

1.0 The study session of the School Board of Independent School District No. 696 was called to order by Chairman Marsnik at 6:00 p.m. in the school board meeting room.
2.0 On roll call the following directors were present: Kellerman, Mann, Marsnik, Omerza, Pointer, Sjoberg. Absent: None. Also present: Keith Vandervoort, Ely Timberjay; Tom Coombe, Ely Echo.
3.0 The Ely Broadband Feasibility Study was discussed. Supt. Abrahamson and Director Omerza are on the steering committee. The city of Ely is asking for funds from the school for the study. Board action at the July meeting.
4.0 Discussed superintendent’s evaluation goals. Board action to approve the use of the Minnesota School Boards Association superintendent’s evaluation process at the July meeting.
5.0 Discussed the responses from the Ely Regional Community Complex (ERCC) board to questions from the School Board. Two to three school board members will be appointed at the July regular meeting to form a subcommittee to meet with the ERCC board. The board discussed holding an open forum for the public.
6.0 Moved by Kellerman, seconded by Sjoberg, to adjourn at 6:58 p.m. Motion carried. (6-0)

Scott C. Kellerman, Clerk

Special Meeting of the School Board June 26, 2017 (Approved 7-10-2017)

1.0 The special meeting of the School Board of Independent School District No. 696 was called to order by Chairman Marsnik at 7:04 p.m. in the school board meeting room.
2.0 On roll call the following directors were present: Kellerman, Mann, Marsnik, Omerza, Pointer, Sjoberg. Absent: None. Also present: Tom Coombe, Ely Echo; Keith Vandervoort, Timberjay.
3.0 The superintendent’s evaluation summary was read out loud by Chairman Marsnik. A copy will be placed in Kevin Abrahamson’s personnel file.
4.0 Moved by Kellerman, seconded by Mann, to hire Christina Weisel for the 1.0 FTE elementary teacher position (BA Step 1, $35,614) for the 2017-2018 school year under terms and conditions of the master agreement between ISD No. 696 and the Ely Education Association and school board policy. Motion carried. (6-0)
5.0 Moved by Sjoberg, seconded by Mann, to approve the contract between Kevin Abrahamson and ISD No. 696 for superintendent services from July 1, 2017, through June 30, 2019. Motion carried. (6-0)
6.0 Moved by Pointer, seconded by Kellerman, to approve the purchase of windows from Peerless in the amount of $31,462.00 as part of the Washington Elementary Restoration/Repair. Motion carried. (6-0)
7.0 Moved by Pointer, seconded by Omerza, to adjourn at 7:24 p.m. Motion carried. (6-0)

Scott C. Kellerman, Clerk
Ely Echo 7/15/2017