Council Minutes: April 4, 2017

Council Minutes: April 4, 2017
Regular Meeting Ely City Council – City Hall, Council Chambers

CALL TO ORDER Mayor Novak called the meeting to order at 5:30pm.

PRESENT: Council Members A.Forsman, Kess, Debeltz, Omerza, D.Forsman and Mayor Novak
ABSENT: Council Member Callen

APPROVAL OF MINUTES:
A.Forsman/Debeltz moved to approve the minutes from the March 21, 2017 Regular Meeting. Motion carried 6-0-1 with Callen absent.

ADDITIONS OR OMISSIONS TO AGENDA:
Omission: 8.A Recommendation from the Airport Commission to enter into new contracts with Jim Preblich dba J&A Enterprises as Fixed Bases Operator (FBO) and Operations Services Agreement (OSP) with the change in the FBO Agreement Section 2.A Fuel Sales to read that the flowage fee for Jet Fuel Only be $.75 per gallon
Item A Omitted without objection

MAYOR’S REPORT
Mayor Novak gave an update on his Washington DC Trip.

CONSENT AGENDA:
Motion to waive readings in entirety of all ordinances and resolutions on tonight’s agenda
Approve council and staff to attend the 2017 League of Minnesota Cities Annual Conference in Rochester, MN on June 14-16, 2017.
Approve Bradley Roy and Christian Deinhammer to attend the SFST training in Elk River May 2-3, 2017.
Debeltz/D.Forsman moved to approve the consent agenda items A-C. Motion carried 6-0-1 with Callen absent.

REQUESTS TO APPEAR: None

COMMITTEE REPORTS:
Standing/Special
Omitted: Recommendation from the Airport Commission to enter into new contracts with Jim Preblich dba J&A Enterprises as Fixed Bases Operator (FBO) and Operations Services Agreement (OSP) with the change in the FBO Agreement Section 2.A Fuel Sales to read that the flowage fee for Jet Fuel Only be $.75 per gallon.
Kess encouraged the council to look over the agreements and come to the next airport meeting with any concerns.
Omerza/Debeltz moved to approve the recommendation from the Park and Recreation Board that the Farmers Market and NLAA will have Whiteside Park Tuesdays from 3:30-7:45pm; there will be NO DRIVING IN THE PARK with the exception of designated food trucks and trailers. The actual event will go from 5-7pm as per past years, and needed rental agreement and insurance. Motion carried 6-0-1 with Callen absent.
Kess/A.Forsman moved to approve the recommendation from Park and Recreation Board to write a letter of support for the Ely Farmers Market highlighting what an asset it is to the community, for a grant through the Minnesota Department of Agriculture for carts for the Farmers Market. Motion carried 6-0-1 with Callen absent.
Omerza/Debeltz moved to approve the recommendation from Park and Recreation Board to move forward with the proposal from Heavy Metal Sports Rental at Semers Park upon attorney review, other considerations include: available May 1-September 30, Clerk/Treasurer to sketch area available to be rented, responsible for own trash, proof of liability insurance, and end of season report. Rental Fee of $60/month.
A.Forsman stated that he supports the idea as long as it does not encroach on the beach area for public use.
Langowski stated that they will have an area to the east of the dock, separate from the swimming beach area.
Motion carried 6-0-1 with Callen absent.
Debeltz/Omerza moved to send the recommendation from the Ely Public Library Board to pursue purchase of Mary Jane Caspers property located at 240 E Chapman St to the next budget committee meeting for consideration.
A.Forsman stated that this item needs to go to the budget committee and have an evaluation of the property.
Kess stated that when City Hall was remodeled the Council Chambers was supposed to be used as a multi-purpose room.
Debeltz asked where the money would come from.
Omerza stated that there is very little room between the Library and Caspers House. The Library board sees this as a future opportunity for expansion.
D.Forsman stated that this item needs to go to the budget committee for evaluation and ideas.
A.Forsman stated that the opportunity to purchase this property might not be there 10 years from now if the City would like to expand the library in the future. It is worth considering the purchase now since the property value may increase in the future.
Motion carried 6-0-1 with Callen absent.
D.Forsman/Debeltz moved to approve the recommendation from the Telecommunications Advisory Board (TAB) to utilize TAB funds to upgrade the equipment at City Hall as outlined in Option 4 at a cost of $18,995.00. Motion carried 6-0-1 with Callen absent.

DEPARTMENTAL REPORTS:
Clerk-Treasurer
Equipment Replacement- Excavator
Langowski stated that the City has budgeted to purchase a newer excavator in 2017. Currently the City owns a 1989 Cat 219 excavator with approximately 12,000 hours.
Debeltz/A.Forsman moved to request for proposals for the purchase of a used tracked excavator. The City is interested in a machine 2008 or newer with less than 5000 hours and equivalent to a Cat 215D L excavator. Motion carried 6-0-1 with Callen absent.

Langowski stated that some questions have come up with realtors and plumbers about the Point of Sale Sewer Ordinance. Langowski suggested having an informational meeting on May 3, 2017 at 4pm in the Council Chambers to answer any questions.

Fire Chief

Library Director
Library Usage Groups by Circulation- Matter of Information
Library Director Heinrich gave an update of the upcoming events at the library which can be located on the Library website.
Police Chief

City Attorney
Debeltz/A.Forsman moved to approve the Mortgage Satisfaction for Mauro and Dafne Caruso. Motion carried 6-0-1 with Callen absent.

City Engineer

COMMUNICATIONS:
Correspondence from Tom Emmer House of Representatives to Secretary Ryan Zinke Department of Interior.
RAMS Update Edition #4
Correspondence from Thomas Rukavina regarding the St. Louis County Board Meeting on March 14, 2017.
Correspondence from the Arbor Day Foundation on earning recognition as a 2016 Tree City USA.
Highway 169 Eagles Nest Lake Area Reconstruction Project Ground Breaking Event April 13, 2017
St. Louis County 2017 Household Hazardous Waste Collection Schedule

CLAIMS FOR PAYMENT:
City and EUC claims for April 4, 2017 - $205,409.93
Custom Theaters Wire and Install Security System for Rec Center Invoice#5859 for $10,795.68
Ely Community Resource 2nd quarter payment of $3,875.00
Debeltz/D.Forsman moved to approve the Claims for Payment A-C. Motion carried 6-0-1 with Callen absent.

OLD BUSINESS:
A.Forsman/Debeltz moved to approve the 2nd Reading of Ordinance No. 315 An Ordinance of the City of Ely, Minnesota, Amending Chapter 11, Section 11.40 Regulating List of Permissible and Conditional Uses Roll Called: A.Forsman-Yes, Kess-Yes, Debeltz-Yes, Omerza-yes, D.Forsman-Yes, Acting Mayor Omerza-Yes Motion carried 5-0-2 with Debeltz and Mayor Novak absent

NEW BUSINESS:
Debeltz/D.Forsman moved to approve E. Sheridan Street Properties Commercial Rehab Loan for the Folk School to complete backroom structural work and finishing for $17,500 pending receipt of proper paperwork and fees and direct Attorney Klun to work with the applicant and to proceed with the loan processing. Motion carried 6-0-1 with Callen absent.

OPEN FORUM

ADJOURN
Mayor Novak adjourned the meeting at 6:06pm without objection.

Casey Velcheff
Deputy Clerk

Ely Echo 4/22/2017