March 2017 Ely School Board minutes

Strategic Planning Session March 13, 2017 (Bd approved 4-10-2017)

A strategic planning session was held at 4:00 p.m. in the Memorial Media Center,
Ralph Brauer was the facilitator. The following were present: Anne Oelke, Molly Olson,
Jim Lah, Tom Omerza, Ray Marsnik, Julie Hignell, Jeff Sundell, Kevin Abrahamson,
Megan Anderson, James Pointer, Jeff Jankowski, Penny Jankowski, Scott Kellerman,
Kathy Udovich, Jason Kelley, Heidi Mann.
On the agenda: 1. Opportunities/threats; 2. Goal Setting; 3. Summarize
One goal was set as follows: As it relates to facilities; ISD No. 696 intends to maintain
safely, efficiently, and responsibly, its buildings and grounds.
The next session will be held on Monday, April 10, 2017, at 4 p.m. in the
Memorial Media Center.

Submitted by Penny Jankowski,
Superintendent’s Assistant

School Board Meeting Minutes
March 13, 2017 (Bd.
Approved April 10, 2017)

1.0 The regular meeting of the School Board of Independent School District No. 696 was called to order at 6:00 p.m. by Chairman Marsnik.
2.0 On roll call the following directors were present: Kellerman, Mann, Marsnik, Omerza, and Pointer. Absent: Sjoberg. Also present: Kevin Abrahamson, Superintendent; Keith Vandervort, Ely Timberjay.
3.0 Pledge of Allegiance
4.0 Approval of Agenda:
4.1 Moved by Kellerman, seconded by Pointer, to approve the agenda as amended. Motion carried. (5-0) 12.1.1 Approve February 2017 disbursements and wire transfers in the amount of $259,429.87 and receipts in the amount of $320,396.04 correction $674,761.29.
5.0 Open Forum: None at this meeting
6.0 Approval of Past Meeting Minutes:
6.1 Moved by Mann, seconded by Omerza, to approve the minutes of the regular meeting of February 13, 2017. Motion carried. (5-0)
6.2 Moved by Pointer, seconded by Kellerman, to approve the minutes of the strategic planning session of February 13, 2017. Motion carried. (5-0)
6.3 Moved by Mann, seconded by Omerza, to approve the minutes of the strategic planning session of February 27, 2017. Motion carried. (5-0)
6.4 Moved by Kellerman, seconded by Omerza, to approve the minutes of the February 27, 2017, school board study session. Motion carried. (5-0)
7.0 The following correspondence/informational items were presented:
7.1 Student Council Representative: None present.
8.0 K-5 Principal’s Report – Anne Oelke
9.0 6-12 Principal’s Report – Megan Anderson
10.0 Old Business:
10.1 None at this meeting.
11.0 New Business:
11.1 None at this meeting.
12.0 Consent Agenda:
12.1 Moved by Kellerman, seconded by Mann, to approve the following
Program Consent Agenda:
12.1.1 Approved February 2017 disbursements and wire transfers in the amount of $259,429.87 and receipts in the amount of $674,761.29.
12.1.2 Approved February 2017 financial reports as presented: Total monthly receipts: $674,761.29; total monthly payroll: $289,631.89; total fringe benefits: $225,362.30; invoices: $386,973.07; total monthly expenditures: $901,967.26; total revenue over expenditures: $(227,205.97).
12.1.3 Approved the following donations and gifts: 1.$30.00 from Wells Fargo Community Support Campaign-Donna Niskala to be used to purchase elementary supplies; 2. $500.00 from Jennifer Flanigan to be used for the playground fund; 3. $9.95 from Jordan Morgan to be used for the playground fund; 4. $100.00 from Kevin and Jessica Dunn to be used for the playground fund; 5. $500.00 from Ely Northland Market, Inc. to be used for the playground fund; 6. $100.00 from Lynn Rogers to be used for the playground fund; 7. $25.00 from the Freshwater Society to be used for the playground fund; 8. $236.94 from Wells Fargo Matching Gifts Program- Michael Krutsch to be used for high school Fine Arts programs.
12.1.4 Approved 2017-2018 school year calendar as presented.
Motion carried. (Vote 5-0)
12.2 Moved by Pointer, seconded by Omerza, to approve the Personnel Consent Agenda as follows:
12. 2. 1. Accepted resignation of Jessica Dunn from the position of Early Childhood Family Education Program Assistant effective February 24, 2017.
12. 2. 2. Hired James Krunkkala for the 8 hour per day; 40 hours per week afternoon shift custodial position; per the current master agreement between ISD No. 696 and AFSCME Local No. 295 and school board policy effective April 3, 2017.
12. 2. 3. Approved Superintendent Abrahamson to be the lead negotiator for the 2017-2018/2018-2019 contracts for the Ely Education Association and AFSCME Local No. 295
12. 2. 4. Approved the following for volunteer assistant coaching positions as recommended by Megan Anderson, Memorial Principal, and Tom Coombe, Athletic Director, and by the head coaches: Boys’ track- Carlis Richardson, Neil Smith, Joseph Kucera; softball-Taylor Soghigian; baseball-Paul Kienitz, Tom Coombe, Brendan Hill
12. 2. 5. Approved to post for up to a 1.0 FTE German teacher for 2017- 2018
Motion carried. (Vote: 5-0)
12.3 Moved by Kellerman, seconded by Pointer, to approve the Policy Consent Agenda as follows:
12. 3. 1. Adopted MSBA Model Policy 601 School District Curriculum and Instruction Goals
12. 3. 2. Adopted MSBA Model Policy 603 Curriculum Development
12. 3. 3. Adopted revised MSBA policy book format 450 Ely Public School Independent School District #696 At Will Policy
12. 3. 4. Adopted MSBA Model Policy 412 Expense Reimbursement
12. 3. 5. Adopted MSBA Model Policy 612.1 Development of Parental Involvement Policies for Title I Programs
Motion carried. (5-0)
12. 3. 6. Reviewed (2nd review) review revised policy 802 Disposition of Obsolete Equipment and Material
Moved by Pointer, seconded by Omerza, to approve the renumbering of the following policies:
12. 3. 7. Renumbered Policy 260 Personnel Evaluation to MSBA policy book format Number 451 (no change to the wording of the policy)
12. 3. 8. Renumbered Policy 270 Personnel Recruitment, Selection, and Hiring to MSBA policy book format Number 452 (no change to the wording of the policy)
12. 3. 9. Renumbered Policy 013 Media Center Material Weeding & Selection Policy to MSBA policy book format Number 725 (No change to the wording of the policy)
12. 3. 10. Renumbered Policy 001 Crisis Management Policy book format Number 812 (no change to the wording of the policy)
Motion carried. (5.0)
13.0 Superintendent’s Report-Kevin Abrahamson:
13.1 Gave an update of status of staff evaluations
13.2 Met with architect regarding restoration of Washington bldg. Update at April meeting.
13.3 Enrollment update-projection stable to a slight drop for 2017-2018
13.4 Passed information out about trends in education
13.5 Attended Minnesota Association of School Administrators conference-gave an update.
14.0 Board Members Comments and Concerns:
14.1 Chairman Marsnik passed out Range Association of Municipalities (RAMS) legislative update for review and discussion
14.2 Update on superintendent’s evaluation: Evaluation document to be sent out in May; Discuss compiled results in June; Supt. Abrahamson decides if evaluation discussion is open to the public or not; at the July meeting a summary is read out loud at the regular meeting.
14.3 Chairman Marsnik congratulated the Nordic ski team and coaches for their win at state competition. A letter of recognition will be sent.
14.4 Director Pointer expresses kudos to the band and choir for their recent concert and Ben Johnson, head hockey coach, for is recognition as coach of the year.
15.0 Moved by Kellerman, seconded by Pointer, to adjourn at 6:38 p.m.

Scott C. Kellerman, Clerk

School Board Study Session March 27, 2017 (Bd. Approved 4-10-2017)

1.0 The study session of the School Board of Independent School District No. 696 was called to order by Chairman Marsnik at 6:00 p.m. in the school board meeting room.
2.0 On roll call the following directors were present: Kellerman, Mann, Marsnik, Omerza, Sjoberg. Absent: Pointer. Also present: Keith Vandervoort, Ely Timberjay and Tom Coombe, Ely Echo
3.0 Discussed additional coaching costs if district were to pay coaches for Nordic skiing, girls’ and boys’ track. Information on transportation, equipment costs, etc. to be presented at the April 10th school board meeting.
4.0 Discussed west campus space utilization: playground on northwest corner; other suggestions were: 200 meter track, Ely Regional Community Complex; updating parent/student drop off and parking. Jeff Sundell, ERCC representative, will make a presentation at the April 10th school board meeting. Discussed the possibility of holding a public hearing on the subject.
5.0 Discussed starting contract negotiations with AFSCME Local No. 295, the Ely Education Association and the superintendent. The School Board Negotiations Committee will meet to discuss negotiation strategy prior to the start of the negotiation process.
5.0 Moved by Kellerman, seconded by Sjoberg, to adjourn at 6:36 p.m. Motion carried. (5-0)

Scott C. Kellerman, Clerk

Special Meeting of the School Board March 27, 2017 (Bd. Approved 4-10-2017)

1.0 The special meeting of the School Board of Independent School District No. 696 was called to order by Chairman Marsnik at 6:37 p.m. in the school board meeting room.
2.0 On roll call the following directors were present: Kellerman, Mann, Marsnik, Omerza, Sjoberg. Absent: Pointer. Also present: Keith Vandervoort, Ely Timberjay and Tom Coombe, Ely Echo.
3.0 Moved by Mann, seconded by Sjoberg, to accept the resignation of Dayna Jerome from the .6 FTE Spanish teacher position effective at the end of the 2016-2017 school year. Motion carried. (5-0)
7.0 Moved by Kellerman, seconded by Omerza, to adjourn at 6:46 p.m. Motion carried. (5-0)

Scott C. Kellerman, Clerk
Ely Echo 4/15/2017