Ely school district 696 February minutes

Strategic Planning Session February 13, 2017 (Bd. Approved 3-13-2017)

A strategic planning session was held at 4:00 p.m. in the Memorial Media Center,
Ralph Brauer was the facilitator. The following were present: Kevin Abrahamson, Megan
Anderson, Tom Coombe, Julie Hignell, Jeff Jankowski, Penny Jankowski, Jason Kelley,
Jim Lah, Ruth, Lah, Tim Leeson, Heidi Mann, Ray Marsnik Anne Oelke, Molly Olson,
Tom Omerza, James Pointer, Rochelle Sjoberg, Jeff Sundell, Kathy Udovich.
On the agenda: 1. Mission/Vision/ Meaning
The group came up with the following draft mission statement: The mission of
Ely Public School is to educate all students in a positive and safe environment to
become respectful and responsible person and life long learners.
The next session will be held on Monday, February 27, 2017, at 4 p.m. in the
Memorial Media Center. On the agenda will be 1. Mission/Vision/Meaning (continued);
2. Opportunities/Threats.

Submitted by Penny Jankowski,
Superintendent’s Assistant

School Board Meeting Minutes February 13, 2017 (Bd. Approved 3-13-2017)

1.0 The regular meeting of the School Board of Independent School District No. 696 was called to order at 6:00 p.m. by Chairman Marsnik.
2.0 On roll call the following directors were present: Kellerman, Mann, Marsnik, Omerza, Pointer, Sjoberg. Absent: None. Also present: Kevin Abrahamson, Superintendent; Tom Coombe, Ely Echo; Keith Vandervort, Ely Timberjay.
3.0 Pledge of Allegiance
4.0 Approval of Agenda:
4.1 Moved by Sjoberg, seconded by Pointer, to approve the agenda as presented. Motion carried. (6-0)
5.0 Open Forum: None at this meeting
6.0 Approval of Past Meeting Minutes:
6.1 Moved by Kellerman, seconded by Mann, to approve the minutes of the regular meeting of January 9, 2017. Motion carried. (6-0)
6.2 Moved by Mann, seconded by Sjoberg, to approve the minutes of the study session of January 23, 2017. Motion carried. (6-0)
6.3 Moved by Pointer, seconded by Sjoberg, to approve the minutes of the strategic planning session of January 23, 2017. Motion carried. (6-0)
7.0 The following correspondence/informational items were presented:
7.1 Student Council Representative: None present.
7.2 Ely Community Resource, Inc. Quarterly Progress Report 4th Quarter October 1-December 31, 2016
7.3 Notice of Desire to Negotiate from the Ely Education Association
8.0 K-5 Principal’s Report – Anne Oelke
9.0 6-12 Principal’s Report – Megan Anderson
10.0 Old Business:
10.1 None at this meeting
11.0 New Business:
11.1 Moved by Pointer, seconded by Sjoberg, to adopt the 2016-2017 revised budget as presented. Motion carried. (6-0)
12.0 Consent Agenda:
12.1 Moved by Kellerman, seconded by Mann, to approve the following
Program Consent Agenda:
12.1.1 Approved January 2017 disbursements and wire transfers in the amount of $248,818.87 and receipts in the amount of $779,753.04.
12.1.2 January 2017 financial reports as presented: Total monthly
receipts: $2,030,541.65; total monthly payroll: $232,884.28; total fringe benefits: $208,461.52; invoices: $1,026,156.22; total monthly expenditures: $1,467,502.02; total revenue over expenditures: $563,039.63.
12.1.3 Approved the following donations and gifts: 1. $100.00 from John
and Diane Lindroos for the playground project; 2. $1,500.00 from
the Shopko Foundation for the playground project; 3. $5.00 from an anonymous donor for the playground project; 4. $121.00 from Blomberg & Sons, Inc. for the 6th grade trip to the Environmental Learning Center; 5. $5.00 from Milo Mcclleland for the playground project; 6. $1,000.00 from the Kiwanis Club of Ely for the playground project; 7. $236.94 from Wells Fargo Community Support Campaign-Michael Krutsch; 8. $501.95 worth of books from Piragis Northwoods Co. for the Minnesota Young Readers Program-Washington Elementary; 9. Posters from Ely Design Works for the Minnesota Young Readers Program-Washington Elementary; 10. $474.48 worth of books and materials from Ely area writers and educators-Jordyn Stocks, Mary Groeninger, Polly Carlson-Voiles, Jeanette Cox, and Chuck Plantz for the Minnesota Young Readers Program – Washington Elementary.
12.1.4 Approved the purchase of tables for the cafeteria from Innovative Office Solutions, LLC in the amount of $22,160.55.
12.1.5 Approved agreement with WIPFLI CPA’s and Consultants for auditing services for year ending June 30, 2017.
Motion carried. (Vote 6-0)
12.2 Moved by Mann, seconded by Kellerman, to approve the Personnel Consent Agenda as follows:
12. 2. 1. Accepted resignation of Teresa Helget from the full-time (8 hour
per day) custodial position effective at the end of the work day on March 31, 2017.
12. 2. 2. Approved termination of employment of Marcy Mcgleno from the paraprofessional position effective January 12, 2017, per the master agreement between ISD No. 696 and AFSCME Local No. 295.
12. 2. 3. Approved Memorandum of Agreement Between ISD No. 696 and ISD No. 2142 regarding sharing the teaching services of Robert Braff for the second semester of 2016-2017 school year from January 23, 2017 to June 30, 2017 (BA+35 Step 13, $33,055.53)
12. 2. 4. Approved the following for head coach positions for the spring of 2017 as recommended by Tom Coombe, Athletic Director, and Megan Anderson, Memorial Principal, and per the current master agreement between ISD No. 696 and the Ely Education Association and school board policy: Frank Ivancich, head baseball coach; Jayne Dusich, head girls’ track coach; Will Helms, head boys’ track coach; Tom Mcdonald, head softball coach; Rob Simonich, head golf coach
12. 2. 5. Approved the following for assistant coach positions for the spring of 2017 as recommended by Tom Coombe, Athletic Director, and Megan Anderson, Memorial Principal, and per the current master agreement between ISD No. 696 and the Ely Education Association and school board policy: Cory Lassi and Aaron Donais, assistant baseball coaches (shared position); Jim Wittrup, assistant softball coach
12. 2. 6. Approved the following for head coach positions for the fall of 2017 as recommended by Tom Coombe, Athletic Director, and Megan Anderson, Memorial Principal, and per the current master agreement between ISD No. 696 and the Ely Education Association and school board policy: Brian Lamppa, head football coach; Jayne Dusich, head boys’ and girls’ cross country coach; Andrea Thomas, head volleyball coach
12. 2. 7. Approved the following for volunteer assistant coach positions for Spring 2017 as recommended by Tom Coombe, Athletic Director, and Megan Anderson, Memorial Principal, and per school board policy: Molly Olson, volunteer assistant girls’ track coach; Megan Devine, volunteer assistant girls’ track coach
Motion carried. (Vote: 6-0)
12.3 Moved by Pointer, seconded by Sjoberg, to approve the Policy Consent Agenda as follows:
12. 3. 1. Approved renumbering Policy Code 803 Vending Machines to the MSBA policy book model Policy Code 720 (no change to wording)
12. 3. 2. Approved renumbering Policy Code 715 Meal Eligibility Status/Release of Information to the MSBA policy book model Policy Code 550 (no change to wording)
12. 3. 3. Adopted - MSBA Model Policy 616 School District System Accountability (MSBA Manual Model Policies 616, 601 and 603 replace Policy 336 from the old policy manual format)
Motion carried. (6-0)
12. 3. 4. Reviewed (2nd review) MSBA Model Policy 601 School District Curriculum and Instruction Goals
12. 3. 5. Reviewed (2nd review) of MSBA Model Policy 603 Curriculum Development
12. 3. 6. Reviewed (2nd review) revised MSBA policy book format 450 Ely Public School Independent School District #696 At Will Policy
12. 3. 7. Reviewed (2nd review)-MSBA Model Policy 412 Expense Reimbursement
12. 3. 8. Reviewed (2nd review) MSBA Model Policy 612.1 Development of Parental Involvement Policies for Title I Programs
12. 3. 9. Reviewed (first review) review revised policy 802 Disposition of Obsolete Equipment and Material
13.0 Superintendent’s Report-Kevin Abrahamson:
13.1 There will be a special meeting following the Feb. 27, 2017, school board study session to approve the 2017-2018 school year calendar.
13.2 Safety Committee met-discussed the wet floors from the snow being slippery. Looking into rugs being purchased.
13.3 The week of Feb. 20th is School Board Appreciation Week. Board members were given certificates from the MSBA
13.4 Budget was discussed. Will be brought to the Board at the March meeting
14.0 Board Members Comments and Concerns:
14.1 Director Pointer congratulated the Nordic ski team on their advancement to state competition
14.2 Chairman Marsnik-Kevin to send possible dates for conducting the superintendent’s evaluation
14.3 Chairman Marsnik-Kevin to set up Meet and Confer meetings with AFSCME Local No. 295 and the Ely Education Association
14.4 Chairman Marsnik requested that Chris Hartman, Community Education Coordinator come to a future study session to give an update on the program.
14.5 Treasurer Sjoberg-would like to meet with Tom, Kevin to share information she received while attending a recent workshop regarding IRS updates
14.6 Pointer – Asked for a HITA process update. RFP will go out soon.
15.0 Moved by Kellerman, seconded by Pointer, to adjourn at 6:49 p.m.

Scott C. Kellerman, Clerk

Strategic Planning Session February 27, 2017 (Bd. Approved 3-13-2017)

A strategic planning session was held at 4:00 p.m. in the Memorial Media Center,
Ralph Brauer was the facilitator. The following were present: Kevin Abrahamson, Megan
Anderson, Tom Coombe, Julie Hignell, Jeff Jankowski, Penny Jankowski, Jason Kelley,
Jim Lah, Ruth, Lah, Tim Leeson, Heidi Mann, Ray Marsnik, Anne Oelke, Molly Olson,
Tom Omerza, Rochelle Sjoberg, Kathy Udovich.
On the agenda: 1. Mission/Vision/Meaning (continued); 2. Trends
The next session will be held on Monday, March 13, 2017, at 4 p.m. in the
Memorial Media Center. On the agenda will be 1. Opportunities/threats

Submitted by Penny Jankowski,
Superintendent’s Assistant

School Board Study Session February 27, 2017 (Bd. Approved 3-13-2017)

1.0 The study session of the School Board of Independent School District No. 696 was called to order by Chairman Marsnik at 6:00 p.m. in the school board meeting room.
2.0 On roll call the following directors were present: Mann, Marsnik, Omerza, Sjoberg. Absent: Kellerman, Pointer. Also present: Keith Vandervoort, Ely Timberjay and Tom Coombe, Ely Echo
3.0 Chris Hartman, Community Education Coordinator, presented an update of the program
4.0 Supt. Abrahamson discussed revised budget expenditures
5.0 The superintendent’s evaluation process was discussed. The adopted evaluation process will be used for the 2016-2017 school year. The MSBA suggested process will be used in the future.
5.0 Moved by Sjoberg, seconded by Omerza, to adjourn at 6:35 p.m.

Submitted by Penny Jankowski, Superintendent’s Assistant on behalf of
Scott C. Kellerman, Clerk

Ely Echo 3/18/2017