Ely School Board Meeting Minutes January, 2017

School Board Meeting Minutes January 9, 2017 (Bd approved 2-13-2017)

1.0 The regular meeting of the School Board of Independent School District No. 696 was called to order at 6:00 p.m. by Chairman Marsnik.
2.0 On roll call the following directors were present: Kellerman, Mann, Marsnik, Omerza, Pointer, Sjoberg. Absent: None. Also present: Kevin Abrahamson, Superintendent; Tom Coombe, Ely Echo; Keith Vandervort, Ely Timberjay.
3.0 Pledge of Allegiance
4.0 Approval of Agenda:
4.1 Moved by Sjoberg, seconded by Kellerman, to approve the agenda as amended. Motion carried. (Amounts were transposed on the Listing Report. 13.1.8 Approved December 2016 disbursements and wire transfers in the amount of $281,444.41 and receipts in the amount of $631,144.45.).
5.0 Election of Officers:
5.1 Kellerman nominated Marsnik for the position of board chairperson. There were no further nominations. Ray Marsnik was the only candidate nominated for the office of chair, Chairman Marsnik declared himself elected by acclamation and directed the acting clerk to so record in the minutes.
5.2 Sjoberg nominated Kellerman for the position of board clerk. There were no further nominations. Scott Kellerman was the only candidate nominated for the office of clerk, Chairman Marsnik declared him elected by acclamation and directed the acting clerk to so record in the minutes.
5.3 Kellerman nominated Sjoberg for the position of board treasurer. There were no further nominations. Rochelle Sjoberg was the only candidate nominated for the office of treasurer, Chairman Marsnik declared her elected by acclamation and directed the clerk to so record in the minutes.
6.0 Open Forum: None at this meeting
7.0 Approval of Past Meeting Minutes:
7.1 Moved by Pointer, seconded by Sjoberg, to approve the minutes of the regular meeting of December 12, 2016. Motion carried. (Vote: 6-6)
7.2 Moved by Pointer, seconded by Omerza, to approve the minutes of the study session of December 19, 2016. Motion carried. (Vote: 6-6)
8.0 The following correspondence/informational items were presented:
8.1 Student Council Representative: None present.
9.0 K-5 Principal’s Report – Anne Oelke
9.1 Elementary enrollment report – K-5=282 as of Jan. 14, 2017
10.0 6-12 Principal’s Report – Megan Anderson
10.1 Gave update of activities
11.0 Old Business:
11.1 None at this meeting
12.0 New Business:
12.1 Board members committee assignments for 2017: Committee Structure: A. Required: 1. Safety Committee – Board: Scott Kellerman, superintendent, transportation/facilities director, nurse/health professional, Industrial Tech. staff-Rob Simonich; 2. Continuing Education – Board: James Pointer, Professional staff-Martina Jarecki (co-chair/secretary), Kelly Chick, Heather Cavalier, Ruth Lah, Anne Oelke, (administrator), Amy Richter (community member) ; 3. Meet/Confer & Grievance Committee – Board members-Marsnik, Sjoberg, Mann, superintendent, professional staff: Rob Simonich, Frank Ivancich, Bo Deremee; 4. Q-Comp Governing Board: Board: Pointer, Marsnik, superintendent, professional staff: Rob Simonich, Frank Ivancich, Janelle Hart, Martina Jarecki, Jim Lah; B. Optional Committees: 1. Negotiations (Ely Education Association) – Mann, Marsnik, Sjoberg, superintendent; Negotiations (AFSCME) – Omerza, Pointer, Sjoberg, superintendent; Negotiations (Principal) – No negotiations this year; Negotiations (Confidential/Supervisory) – No negotiations this year; 2. Budget/Finance – full Board, superintendent, business manager; 3. Facilities Committee – full Board, superintendent, transportation/facilities director; 4. Community Education Advisory – board – Mann, Community Education Coordinator, parents/community; 5. Joint Powers Board – board-Marsnik, alternate – Sjoberg; 6. Student Activities/High School League Issues – board – Omerza; 7. Legislative Liaison – board – Pointer; 8. Home School Liaison – board – Pointer; 9. City Park and Recreation Board – Darren Visser (appointed May 12, 2014); Range Association of Municipalities and Schools (RAMS) Representatives-Marsnik, alternate-Sjoberg (appointed at April 13, 2015, board meeting); IT Committee with Ely-Bloomenson Community Hospital (appointed at April 13, 2015, board meeting)-Ray Marsnik, Rochelle Sjoberg, John Keranen, superintendent
13.0 Consent Agenda:
13.1 Moved by Mann, seconded by Sjoberg, to approve the following
Program Consent Agenda:
13.1.1 Designated the second Monday of each month at 6:00 p.m. as the day and time of the regular school board meeting.
13.1.2 Designated the fourth Monday of each month from 6-7 p.m. as the day and time for the monthly study session.
13.1.3 Accepted quote from Ely Echo as the official district newspaper for 2017. No other quote was submitted. Quote was also requested from the Timberjay.
13.1.4 Designated Boundary Waters Bank, U.S. Bank, Minnesota School Liquid Asset Fund and PMA Financial Network as district financial institutions.
13.1.5 Designated Kelly Klun, Klun Law Firm, P.A., as district legal counsel for 2017 and superintendent and school board chairperson as individuals authorized to contact legal counsel.
13.1.6 Designated Spencer Aune, Finance Manager, and Connie Ojala, Assistant Financial Payroll and Benefits Coordinator, as district staff to conduct electronic fund transfers.
13.1.7 Established school board compensation levels for 2017: Rates for 2017 with 1.7% as follows: $181.53 per month plus life insurance ($30,000) for directors and $233.40 per month plus life insurance ($30,000) for the board chairperson and an additional $51.87 per board member for monthly study session when board member is in attendance.
13.1.8 Approved December 2016 disbursements and wire transfers in the amount of $281,444.41 and receipts in the amount of $631,144.45
13.1.9 December 2016 financial reports as presented: Total monthly
receipts: $631,144.45; total monthly payroll: $383,860.66; total fringe benefits: $293,735.69; invoices: $270,949.21; total monthly expenditures: $948,544.58; total revenue over expenditures: $(317,400.11).
13.1.10Approved the following donations and gifts: 1. $1,309.14 from Ely Hoop Club for the purchase of basketballs for the basketball program; 2. $350.00 from Kiwanis Club of Ely for the Early Childhood Family Education program; 3. $100.00 from John and Dorothy Esse for the playground project fund; 4. $250.00 from Richard and Nancy Leba for the playground project fund; 5. $2,000 from an anonymous donor for Lynn Lockhart’s Special Education classroom; 6. $100.00 from the Ely Education Foundation from Rich Dunstan for the Industrial Technology program; 7. $203.09 from Wells Fargo Matching Gift Program (Michael Krutsch) for Fine Arts Programs at Memorial High School; 8. $250.00 from Northern Tier National High Adventure Base, Boy Scouts of America for the playground project fund; 9. Refrigerated Water Fountain worth $1043.58 from Sjoberg Masonry, the Ely Echo, the Net Club for the Memorial gym.
13.1.11Adopted the 2017 IRS standard mileage rates for reimbursement for school district travel during 2017 (53.5 cents per mile)
13.1.12Adopted Resolution directing the Administration to make Recommendations for Reductions in Programs and Positions and Reasons Therefor
Motion carried. (Vote 6-6)
13.2 Moved by Kellerman, seconded by Pointer, to approve the Personnel Consent Agenda as follows:
13. 2. 1. Hired Lisa Ledel for the part-time paraprofessional position; temporary to February 1, 2017, (6.5 hours/day, student contact days) as per the current master agreement between ISD No. 696 and AFSCME Local No. 295 and school board policy effective December 12, 2016.
13. 2. 2. Hired Bobbi Jo Hasz for the .6 FTE long term substitute Spanish teacher position from January 3, 2017, for the remainder of the 2016-2017 school year pending approval of her license (BA Step 1, $35,614.00 prorated starting January 3, 2017) as per the current master agreement between ISD No. 696 and the Ely Education Association and school board policy.
13. 2. 3. Approved request from Krista Moyer, K-12 Reading Specialist, for parental leave of absence under the Family Medical Leave Act from March 10, 2017, to the end of the 2016-2017 school year.
Motion carried. (Vote: 6-6)
13.3 Policy Consent Agenda:
13. 1. 1 Review (2nd review) - MSBA Model Policy 616 School District System Accountability (MSBA Manual Model Policies 616, 601 and 603 replace Policy 336 from the old policy manual format)
13. 3. 2. Review (1st review) MSBA Model Policy 601 School District Curriculum and Instruction Goals
13. 3. 3. Review (1st review) of MSBA Model Policy 603 Curriculum Development
13. 3. 4. Review (1st review) revised MSBA policy book format 450 Ely Public School Independent School District #696 At Will Policy
13. 3. 5. Review (1st review)-MSBA Model Policy 412 Expense Reimbursement
13. 3. 6. Review (1st review) MSBA Model Policy 612.1 Development of Parental Involvement Policies for Title I Programs
Moved by Pointer, seconded by Mann, to approve the renumbering of the following three policies:
13. 3. 7. Renumber Policy Code 601 (old policy book format) Extra Curricular Participation Fees to MSBA policy book format Policy 541
13. 3. 8. Renumber Policy Code 605 (old policy book format) Admission to School Events to MSBA policy book format Policy 915
13. 3. 9. Renumber Policy Code 610 (old policy book format) Booster Club/ISD #696 Guidelines to MSBA policy book format Policy 730
Motion carried. (Vote 6-0)
14.0 Superintendent’s Report-Kevin Abrahamson:
14.1 Board members will receive email from the district at their school email accounts
14.2 Discussion budget revisions: new clocks, cafeteria tables, playground project
14.3 Curriculum
14.4 At Will policy update
14.5 Reminder of strategic planning session on Monday, January 23rd.
14.6 Washington building restoration project-Update at February meeting
14.7 MSBA conference
14.8 Calendar Committee to meet January 25th at 3 p.m. (tentative)
15.0 Board Members Comments and Concerns:
15.1 Director Mann: Explained about her visual disability
15.2 Treasurer Sjoberg: Will meet with Chairman Marsnik to revise the superintendent’s evaluation process in February
15.3 Director Omerza: Ely Hoop Club is fundraising for a new audio system for the gym
17.0 Moved by Pointer, seconded by Kellerman, to adjourn at 7:07 p.m.

Scott C. Kellerman, Clerk

Strategic Planning Session January 23, 2017 (Bd approved 2-13-2017)

A strategic planning session was held at 4:00 p.m. in the Memorial Media Center,
Ralph Brauer was the facilitator. The following were present: Kevin Abrahamson, Megan
Anderson, Tom Coombe, Julie Hignell, Jeff Jankowski, Penny Jankowski, Jason Kelley,
Jim Lah, Ruth, Lah, Tim Leeson, Heidi Mann, Ray Marsnik Anne Oelke, Molly Olson,
Tom Omerza, Paul Pengal, James Pointer, Rochelle Sjoberg, Jeff Sundell, Kathy Udovich.
On the agenda: 1. Community Data Refresher and 2. District
Strengths/Weaknesses.
The next session will be held on Monday, February 13, 2017, at 4 p.m. in the
Memorial Media Center. On the agenda will be 1. Mission/Vision/Meaning.

Submitted by Penny Jankowski,
Superintendent’s Assistant

School Board Study Session January 23, 2017 (Bd approved 2-17-2017)

1.0 The study session of the School Board of Independent School District No. 696 was called to order by Chairman Marsnik at 6:00 p.m. in the school board meeting room.
2.0 On roll call the following directors were present: Mann, Marsnik, Omerza, Pointer, Sjoberg. Absent: Kellerman. Also present: Keith Vandervoort, Ely Timberjay and Tom Coombe, Ely Echo
3.0 Superintendent’s evaluation was discussed. School Board will use the MSBA’s recommended goal based model.
4.0 Discussed the Minnesota School Boards Association Leadership Conference. All board members attended. Board members reported on the workshops they attended.
5.0 Discussed 2017-2018 school year calendar. The calendar committee will meet Wednesday, January 25th at 3 p.m. The calendar will be brought to the board for approval in February.
5.0 Moved by Pointer, seconded by Sjoberg, to adjourn at 6:24 p.m.

Submitted by Penny Jankowski, Superintendent’s Assistant on behalf of
Scott C. Kellerman, Clerk

Ely Echo 2/18/2017