School Board Meeting Minutes December

School Board Meeting Minutes December 12, 2016 (Board approved 1-9-2017)
1.0 The regular meeting of the School Board of Independent School District No. 696 was called to order at 6:00 p.m. by Chairman Marsnik. The meeting was held in the School Board meeting room.
2.0 On roll call the following directors were present: Kellerman, Marsnik, Pengal, Pointer, Sjoberg, Udovich. Absent: None. Also present: Keith Vandervort, Ely Timberjay; Tom Coombe, Ely Echo; and Superintendent, Kevin Abrahamson.
3.0 Pledge of Allegiance
4.0 Approval of Agenda:
4.1 Moved by Pointer, seconded by Sjoberg, to approve the agenda as presented. Motion carried. (Vote: 6-0).
5.0 Open Forum:
5.1 Truth In Taxation presentation by Kevin Abrahamson
5.1.1 Discussed 2016-2017 budget
5.1.2 Discussed 2016 Payable 2017 Levy
5.2 Opportunity for questions from taxpayers: There were no questions asked.
There were no other requests to speak on any other topic on the agenda.
6.0 Approval of past meeting minutes:
6.1 Moved by Kellerman, seconded by Sjoberg, to approve the minutes of the November 14, 2016, School Board Regular meeting. Motion carried. (Vote: 6-0).
6.2 Moved by Pengal, seconded by Pointer, to approve the minutes of the November 28, 2016, School Board Study Session. Motion carried. (Vote: 6-0)
6.3 Moved by Kellerman, seconded by Udovich, to approve the minutes of the November 28, 2016, Special Meeting of the School Board. Motion carried. (Vote: 6-0).
7.0 The following correspondence/informational items were presented:
7.1 Student Council representative: None present.
7.2 FY 2016 Audit presentation by Jennifer Smith, Manager, WIPFLI
7.4 Fall Activities Report was presented by Tom Coombe, Athletic Director
8.0 K-5 Principal’s Report- Anne Oelke
9.0 6-12 Principal’s Report-Megan Anderson
10.0 Old Business:
10.1 None at this meeting.
11.0 New Business:
11.1 Moved by Pointer, seconded by Kellerman, to certify the 2016 Payable 2017 Levy in the amount of $1,656,221.54. Motion carried. (Vote: 6-0).
12.0 Consent Agenda:
12.1 Moved by Kellerman, seconded by Pengal, to approve the following
Program Consent Agenda:
12.1.1 Bills due and payable and wire transfers amounting to $289,799.95 and receipts in the amount of $608,286.34 for the month of November 2016.
November 2016 financial reports as presented: Total monthly
receipts: $608,286.34; total monthly payroll: $323,641.29; total fringe benefits: $169,087.83; invoices: $403,245.02; total monthly expenditures: $895,974.14; total revenue over expenditures:
$ (287,687.80).
Approved the following gifts and donations: 1. $355.66 worth of books from the PTO Book Fair for the library; 2. $150.00 from Greenstone Landscaping for the Ely Community Education program; 3. $200.00 from Burntside Lake Association for the Memorial Fall Musical.
12.1.4 Approved FY 2016 audit as presented.
12.1.5 Approved meal reimbursement rates for district staff travel for 2017: breakfast-$10.00, lunch-$15.00, dinner-$25.00 (same rates as 2012, 2013, 2014, 2015, and 2016)
12.1.6 Director Kellerman pulled from the consent agenda: Moved by Kellerman, seconded by Sjoberg, to adopt the maximum U.S. General Services Administration Domestic per Diem Rates for 2017 for superintendent and school board travel and to include the max lodging amount plus the tax unless the sponsored hotel site exceeds the maximum per diem then the sponsored site rate will be paid. Motion carried.
12.1.7 Adopted Resolution Authorizing Issuance of Certificates of Election and Directing School District Clerk to Perform Other Election Related Duties (General Election).
12.1.8 Adopted Resolution Authorizing Issuance of Certificates of Election and Directing School District Clerk to Perform Other Election Related Duties (Special Election-Term Expiring January 7, 2019).
12.1.9 Approved RAMS Membership Dues January 1 - December 31, 2017 in the amount of $1,250.00.
Motion carried. (Vote: 6-0).
12.2 Moved by Pointer, seconded by Udovich, to approve the following Personnel Consent Agenda:
12.2.1 Approved Agreement Between ISD No. 696 and Ely Public School Confidential/Supervisory Employee Association for 2016- 2017 and 2017-2018.
12.2.2 Hired Zachary Imes for the part-time paraprofessional position (6.5 hrs./day, student contact days), per the current master agreement between ISD No. 696 and AFSCME Local No. 295 and school board policy beginning Dec. 5, 2016.
12.2.3 Approved the following as volunteer coaches for the 2016-2017 school year as recommended by their head coaches; Tom Coombe, Athletic Director; and Megan Anderson, Memorial Principal: assistant hockey coaches - Stan Skelton, Colin Moberly, Louie Gerzin; assistant ski coaches-Will Helms and Larry Zelenz; junior high boys’ basketball coach - Joe Bianco per school board policy.
Motion carried. (Vote: 6-0).
12.3 Policy Consent agenda:
12.3.1 Review (1st review) - MSBA Model Policy 616 School District System Accountability (mandatory policy)
12.3.2 Moved by Kellerman, seconded by Pengal, to adopt (3rd review and adoption) MSBA Model Policy 709 Student Transportation Safety Policy
Motion carried (Vote: 6-0)
13.0 Superintendent’s Report – Kevin Abrahamson:
13.1 January meeting start review process for MSBA Model Policies 601, 603, 604
13.2 Reviewed Letter from Jeff Sundell, Ely Recreation Community Complex (ERCC) requesting to be on the district’s Strategic Planning Committee. Jeff will be included.
13.3 Ralph Brauer will explain the strategic planning process at the December 19, 2016, Study Session
13.4 Attended meeting at NESC regarding HITA – District will be requesting bids for insurance as required
13.5 World Best Workforce report will be posted to the website and sent in to MDE as required
13.6 Revised budget at February board meeting
13.7 Washington building restoration update: John Jamnick of JPJ will look at the building with an architect and get back to district by the end of the year.
13.8 Requested permission to bring the At Will policy to the school board for updating; substitutes not listed; categories not correct; paraprofessional substitute rates low
14.0 Board Members Comments and Concerns
14.1 Director Pointer: Asked if teachers have been asked to be a part of the Strategic Planning Committee. Per Supt. Abrahamson: yes
14.2 Director Pointer: What is the status of the district’s website. Per Supt. Abrahamson: the website is being updated
14.3 Chairman Marsnik: RAMS Annual Meeting on January 5, 2017, at the Mt. Iron Community Center; reserve by Dec. 27th to Penny, Superintendent’s Assistant.
14.4 Chairman Marsnik presented outgoing school board members, Paul Pengal and Kathy Udovich with a plaque to recognize them for their years of service to the staff and students of the Ely school district.
15.0 Moved by Sjoberg, seconded by Pointer, to adjourn. Motion carried. (Vote: 6-0)

Scott C. Kellerman, Clerk

School Board Study Session December 19, 2016 (Board approved 1-9-2017)

1.0 The study session of the School Board of Independent School District No. 696 was called to order by Chairman Marsnik at 6:00 p.m. in the school board meeting room.
2.0 On roll call the following directors were present: Kellerman, Marsnik, Pengal, Pointer, Sjoberg, Udovich Absent: None. Also present: Keith Vandervoort, Ely Timberjay and Nick Wognum, Ely Echo
3.0 Ralph Brauer was present and reviewed the draft of Strategic Planning events. The first Strategic Planning Committee meeting will be held on Monday, January 23, 2017, from 4-6 p.m. in the Memorial Media Center. Agenda: Item II. Community Data Refresher and Item III. Strengths/Weakness from the Strategic Planning Events list presented by Ralph.
5.0 Moved by Udovich, seconded by Pointer, to adjourn at 6:55 p.m.

Scott C. Kellerman, Clerk

Ely Echo 1/14/2017